Project Finance Administrators at Oxfam Nigeria

Oxfam is an international confederation of 17 independent aid and development organisations networked together to fight poverty and injustice around the world. Working with partners and local communities in more than 90 countries, the mission of Oxfam is a just world without poverty. With a conviction that people are well capable of building a life devoid of poverty on their own once given the chance to do so, Oxfam works with partners on projects in developing countries, lobbies companies and governments to take into account the interests of the poorest people and campaigns to ensure men and women are involved in decisions on issues that affect their lives. In Nigeria, Oxfam’s focus areas are Economic Justice/Livelihoods, Humanitarian Programming, Gender Justice / Female Leadership and Good Governance, adopting a rights-based approach. The overarching goal is to enable people exercise their rights and manage their own lives.

Oxfam in Nigeria with funding support from Global Affairs Canada (GAC) is implementing a five year Livelihoods and Nutrition Empowerment (LINE) project in Bauchi State. The project is aimed at improving the livelihoods for 10.000 poor and vulnerable households through increased farm productivity, enhanced market access, better nutrition and a more enabling environment for business development in 6 LGAs in Bauchi state.

We are recruiting to fill the vacant position for the LINE Project:

Job Title: Project Finance Administrator

Location: Bauchi

Main Tasks

• Responsible for the Setup of financial administration systems and procedures of the LINE Project, fully complying with Oxfam and Global Affairs Canada financial management rules and requirements
• Responsible for verification of expenditure and implementation of corresponding payments and recoveries after their authorization by the Project Manager
• Keeps all financial records and transactions relating to the LINE project in Bauchi state in accordance with Global Affairs Canada and Oxfam Novib procedures and submit timely replenishment requests and reports
• Prepares monthly, quarterly and annual financial reports/statements for the project in line with standard accounting principles-including budget tracking and preparation of budget variance analysis
• Prepares cash flow statement and cash forecasts for the project as and when needed
• Liaises with the Administrative Officer (Procurement) and Finance and Support Manager (FSM) in Abuja
• Design and implement a Grant Management System for partners and ensure timely, effective financing and reporting from the same.
• Support internal and external auditing processes by providing all supporting documentation in an orderly and timely manner.
• Ensure that all payment request forms, invoices, LPOs, receipts and any other payment documents are critically checked for accuracy and correctness and meet the organization’s minimum standard.
• Ensure proper and accurate coding of expenditure on all primary documentation
• Process all bank drafts, Tele graphic transfers, liaise with banking managers on collection of bank statements timely.
• Collect petty cash from the bank for operational use.
• Act as contact person with the bank to operate banking duties as required for effective management of the project and as specified by the Project Manager.
• Assumes full responsibility for ensuring cash books based in the Bauchi office are up to date at the end of each working day.
• Ensure records are filed and properly stored.
• To perform any other duties that may be delegated by the Project Manager.

Education and Relevant Experience

• Minimum of Masters in Finance or MBA in Accounting or other financial related discipline.
• At least ten years practical experience in Financial Management and Accounting. Five years out of this should have been on Contract and Grant Management within an NGO setting
• Commitment to gender and diversity and to addressing inequality in all aspects of this job.
• Computer literacy, particularly proven experience in accounting packages, word processing and spreadsheets. High proficiency in use of Excel required.
• Excellent interpersonal skills and a strong initiative, tenacity and proven capacity to get the job done.
• Fluent in written and spoken English and at least one main local language widely spoken in Northern Nigeria.
• Commitment to development principles and action.
• Previous development work experience, ideally with non-governmental organisations would be an advantage.

Application Closing Date
2nd June, 2016

How to Apply
Interested and qualified candidates should send their CV's and Motivational Letter in English to: [email protected]

Note: Applications sent to the enquiry e-mail will be disqualified