Team Assistant (Communications and Account Unit) at a Leading Manufacturing Company - Stresert Services Limited

Stresert Services Limited - Our client, a manufacturing organization and requires for immediate employment into the vacant position below:

Job Title: Team Assistant (Communications and Account Unit)

Location: Ikoyi, Lagos State
Slot: 2

Job Summary

• The Communications & Account Team Assistant provides support to the respective Units by performing a wide variety of responsible, complex, administrative, secretarial, analytical and research duties for the Communications & Account team.
• He/she will also support the Communications Director by effectively and confidentially managing her schedule.
• The role holder will work closely with other colleagues from multiple departments/functions to ensure cross-organisational coherence and effectiveness.
• This role requires leadership qualities such as accountability, adaptability, flexibility and dependability. Much of the work is support driven, and requires a high sense of urgency, independence, initiative and self-discipline.

Main Activities/ Responsibilities

• Perform daily Media scanning and cutting to prepare an Executive Media Summary for Management (all news mentions of the organization in Nigeria as well as industry news).
• Perform daily support to the Account Unit with requisitions from different department for vendor payment etc.
• Tracking departmental spend against budget by performing a monthly reconciliation with Finance department.
• Liaising with clients, suppliers and vendors on behalf of the  Communication Function;
• Ensuring supplier registration documentations  and invoices are received  timely and efficiently
• Supplied items are correctly received and documented
• Ensure a seamless and efficient processing of payments;
• Process all supplier and prompt payments for the department
• Follow- up with purchasing department to ensure the PO process is speedily executed
• Follow-up with Finance department to ensure payments have been made to suppliers
• Keep store count of corporate, gift and promotional items and make reports on usage and reorder levels.
• Preparation of departmental correspondence documents such as briefing papers, reports and presentations.
• Process all incoming and out-going mails, file and retrieve corporate documents and reports as well as handling enquiries and requests as appropriate.
• Organising and attending meetings and taking minutes of meetings for circulation.
• Ensure department housekeeping and maintenance including ordering stationery and office equipment.
• Support event branding and coordination (transport corporate branding materials to event location, set up and dismantle).
• Execute administrative duties, service errands and logistic tasks for the department.
• Arrange travel, visas and accommodation for the team.
• This list of responsibilities is not exhaustive and the job holder may be required to perform duties outside of this as operationally required.

Profile Required

• Educational Background: Graduate in any discipline. A communications or financial background is also an advantage.
• Specific Work experience: 4 - 5 years' experience in support capacity in a very busy environment. He/she mush have experience managing senior executives as well as office administration and co-ordination. He/She must demonstrate vendor management experience.
• Communication: Must be able to communicate effectively, both orally and in writing.
• Time Management: Must have the skills to carry out tasks efficiently and effectively by prioritizing tasks.
• Customer Services: Exemplary customer service skills including the ability to identify needs provide prompt response, and exhibit patience, respect and professionalism in all interactions.
• Financial and Analytical skills: Must have the ability to interpret and present data and track departmental spend.
• Project Management: Able to organise and plan complex initiatives and strong organizational capability.
• Project Management: Must be highly proficient computer skills including Word, Excel, PowerPoint and e-mail applications
• Computer skills: Must be highly proficient computer skills including Word, Excel, PowerPoint and e-mail applications
• Mobility: Must be able to travel to operational site.

Technical / Functional Skills:

• Excellent written and oral communication skills;
• Excellent organizational skills;
• Strong computer Skills especially Excel, word, powerpoint and email applications;
• Experience with vendor management;
• Ability to prioritize with excellent time management skills;
• Strong attention to details;
• Able to manage confidential information.

Leadership and managerial Abilities:

• Highly organised and methodical;
• Meticulous planning and attention to detail; 
• Innovativeness;
• Results oriented;
• Pro-active decision making;
• Experience of tracking budgets;
• Project Management;
• Personal and Professional Integrity;
• Persuasive;
• Good Negotiation skills

Application Closing Date
14th June, 2016.

Method of Application
Interested and qualified candidates should send their application letter and CV's to: [email protected] using ‘Account Team Assistant’ (Accounting background) or ‘Communications Team Assistant’ (Communications/Media or other background) as subject of mail.

Note

• Candidates who meet the qualifications listed above will be contacted for interviews.
• Candidates who do not meet the above criteria need not apply.
• Only applications with either of the subject positions will be opened. Please be guided.