Secretary II at The International Institute of Tropical Agriculture (IITA) - Ibadan

The International Institute of Tropical Agriculture seeks suitable candidates for the position of Secretary II at the Institute’s Headquarters in Ibadan.

Job Title: Secretary II (X2)
Duration: 2-year renewable contract

Location: Ibadan

Job Duties
Successful candidate will:

• Perform general office administrative duties
• Type reports, letter and other document which may be confidential in nature
• Handle incoming mail, collection, distribution as well as mailing as directed
• Carry out photocopying, scanning of documents
• Carry out data entry and organize data in hard and soft copies
• Organize and maintain archive for each scientist and his team
• Maintain records of casual contracts, payment disbursement and work schedule
• Prepare and assist in material procurement and track purchase orders as requested
• Request and maintain record of office stationeries supply
• Arrange travel through IITA travel authorization system
• Manage scientists schedules and assist with meetings and training logistics
• Receive visitors to units in a courteous manner
• Answer telephone and direct request to the right unit and staff
• Respond to e-mail requested as directed
• Perform any other duties as assigned by the scientist to whom support is being provided

Qualification and Experience

• BSc/HND in Secretarial Studies or related field plus at least 5 years experience in Secretarial Administration. Secretarial experience in a research Institution will be an added advantage.
• Proficient with Microsoft Office (Outlook, Excel, Word and Power Point)
• Good command of English language
• Ability to work with minimal supervision
• Ability to work in a multi- cultural, multi ethnic and religious environment
• Ability to handle stress effectively and be focused
• Ability to multitask and work effectively within strict deadlines.

Remuneration
We offer highly competitive salary with equally attractive fringe benefits and excellent working conditions in a pleasant campus environment.

Application Closing Date
17th January, 2013

Method of Application
Interested applicants should forward their applications with detailed curriculum vitae, the names and e-mail addresses of three professional referees which must include either the Head of applicant’s current or previous organization or applicant’s direct Supervisor/Superior officer at work. Evidence of current remuneration package and photocopies of credentials, to IITA website.

Note: Application letters not accompanied with evidence of current remuneration and age will not be treated. Only short listed candidates will be contacted.