Senior Administration Managers at Jhpiego (Johns Hopkins University)

Jhpiego is an international, non-profit health organization affiliated with The Johns Hopkins University. For 40 years and in over 155 countries, Jhpiego has worked to prevent the needless deaths of women and their families.

Jhpiego works with health experts, governments and community leaders to provide high-quality health care for their people. Jhpiego develops strategies to help countries care for themselves by training competent health care workers, strengthening health systems and improving delivery of care.

We hereby invite applications from qualified candidates for the under-listed position:

Job Title: Senior Administration Manager

Location: Abuja, Nigeria

Summary Scope of Work

• The Senior Administration Manager will be reporting to the Deputy Country Director and is responsible for providing overall administrative support to the Jhpiego Nigeria office as required.
• S/He is responsible for developing and establishing administrative, procurement, stores/asset management and transport systems to ensure the integrity, smooth running and effective performance of Jhpiego Nigeria offices.
• The successful candidate will supervise the activities of the administrative staff working in the Nigeria country offices.
• S/He will work closely with the country leadership team to proactively establish administrative systems, identify gaps and make suggestions for improvement in the administration of the Abuja and field offices.

Responsibilities

• Provide administrative/office support to the Jhpiego Nigeria staff, consultants and visitors
• Solve administrative and office routine problems and ensure smooth running of the office
• Coordinate and assist with training and other event logistics
• Coordinate local, regional and international staff travel which includes booking air tickets, airport transfers, arranging for travel advances, making hotel reservations, supporting applications for visas etc. as needed.
• Assist in verif’ing all travel invoices and attach the relevant support documentation; responsible for timely update of the air tickets log
• Provide regular feedback to the Deputy Country Director on routine office-based administrative issues.
• Manage and assure proper maintenance of office equipment and furnishings of the office
• Implement and maintain detailed inventory system
• Manage and document handover of any equipment and materials to recipients, stakeholders and counterparts
• Plan and implement office systems, layout and equipment procurement
• Ensure procurement integrity through proper identification and screening of vendors and review supply requisitions
• Implement donor branding guidelines on project and organizational events and publications
• Collaborate with Jhpiego Baltimore on organizational registration with required government bodies
• Assist in the identification, negotiation, and leasing of new office space as needed and ensure timely payments as at when due
• Ensure the maintenance and repair of office equipment
• Design office record filing system, ensure filing systems are maintained, up to date and secured V
• Perform other related duties as required by the supervisor

Required Qualifications / Skills

• Bachelor's Degree in Administration, Accounting, Business, or equivalent with 7+ years of relevant experience,
• Strong ability to work and communicate within a team
• Ability to proactively organize and manage own work and coach others to do the same.
• Experience assigning and supervising the work of others.
• Demonstrated management and organization skills
• Demonstrated high level of communication and relationship experience working with different vendors
• Strong experience for maintaining equipment inventories
• Proficiency in Microsoft Office and electronic inventory management systems
• Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform
• Fluent in written and spoken English
• Excellent oral and written communications skills
• Ability to travel frequently within the country

N.B:
All staff members of Thpiego, regardless of the level of their responsibilities are expected to:

• Model the mission and values stated above
• Participate in the business development processes
• Contribute to the knowledge sharing and transfer process
• Make responsible decisions that result in time and cost containment and clear accountability
• Participate in multiple teams, adopt team spirit, take responsibility for action items assigned and provide feedback as needed
• Multitask, be able to manage competing priorities and be able to prioritize in order to meet program and/or organizational objectives.

Application Closing Date
6th September, 2016.

How to Apply
Interested and qualified candidates should submit an Application letter and a CV as one single word document to: [email protected] The title/subject of your email and application should be the position of what you have applied for.

Note

• Only shortlisted candidates will receive an invitation for an interview.
• Any successful candidate will be subject to a pro-employment background investigation.