HR Assistant at Lumos Nigeria

Lumos offers clean and affordable solar power to a market of 1.3 billion potential customers who live off the electricity grid.Lumos enables people to replace hazardous and expensive kerosene generators and lanterns with modern solar electricity that can power lights, cellphones, fans, computers, TVs and other small electronic devices (all at once, every day). By offering Solar Power as a Service, Lumos offers homes and small businesses a simple and affordable way to pay for electricity in small installments using their mobile phones

We are recruiting to fill the position below:

Jobe Title: HR Assistant

Location: Lagos
Reporting Relationship (Line Manager): HR Manager

Job Responsibilities

• Facilitate first-rate Recruitment and Selection process
• Prepare notices and advertisements for vacant positions
• Update Candidate Database with details of each applicant
• Respond to all applicants at all stages of the Selection process (including unsuccessful applicants)
• Schedule and organize interviews
• Conduct reference checks on possible candidates.

Maintain effective document and record management systems / processes:

• Ensure administration of employment packs, contract amendments etc.
• Management of Leave database
• Management of Time & Attendance systems
• Maintaining Employee Files.

Employee Engagement and Coordinate Welfare programs & services:

• Organizing employee events (end of the year event and quarterly events)
• Maintain database of employee birthdays
• Distributes birthday cards and vouchers
• Send birthday messages to all employees on birth date.

Provide administrative and secretarial support:

• Plan, organize and manage own workload and that of the HR Department to ensure that all the reports are processed and submitted in a timely and accurate manner
• Assist and support rollout of various initiatives, projects and improvements within the organization
• Provides secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies.

Performance Management:

• Tracking of PMS reviews (FY Start & Mid-year) for roles below Coordinator level
• Manages performance setting for new employees in conjunction with Line Managers
• Documentation of signed off forms in respective files & updates to HR database.

Employee Lifecycle Management:

• Conducts onboarding exercise and documentation for new employees.
• Exit management.

Others:

• Maintains employees medical & insurance processes
• Maintains quality service by following organizational standards
• Maintains employee confidence and protects operations by keeping human resource information confidential
• Perform any other tasks as may be assigned by the HR Manager from time to time.

Educational Qualifications & Functional / Technical Skills

• Applicant should have degree/HND in Management or Social Sciences.
• At least 2 years working experience in HR in a structured organization
• Strong communication skills
• Membership of CIPM or other related HR bodies)

Additional Skills Requirement:

• Reporting, organizing and scheduling skills
• Confidentiality, dependability, team work and positive influencing skills
• Ability to manage multiple tasks in a dynamic fast-paced environment
• Demonstrate a high level of self-management, networking and seeing the bigger picture
• Fast learner

Relevant Experience:

• Computer literate: Good working knowledge of Excel, MS Word, Power Point is essential
• Basic knowledge of Labour Law
• People’s management skills.

Application Closing Date
11th January, 2018.

How to Apply
Interested and qualified candidates should send their Applications and CV's to: [email protected]