IPI PowerTech, is a member of the IPT PowerTech group of companies that delivers specialized solutions to the power, industrial and telecom sectors in Africa, the Middle East and neighboring countries. Since our inception in 1993, we have grown into a leading power solutions company, combining power expertise with telecom infrastructure specialization.
We are recruiting to fill the position below:
Job Title: HR Operations Officer
The HR Operations Officer will provide general administration to the HR department including, but not limited to, starter/leaver documentation, employee relations, health check information, sending contracts and conducting background checks and maintaining and efficient staff database and filling system.
Responsibilities
Establish and maintain the HR filing system according to legislation
Review database integrity, identify any gaps against metrics, determine the appropriate process, team, forms etc. improvements to establish plans of improvement
Run regular reports to check for and correct data categorization and data conflicts
Data Collection, Capture and Filing
Ensuring all HR forms are received from staff members on-time and entered on-time accurately
Processing of Staff I.D card requests.
Determine and establish a protocol for managing Line HR submission of packs on-time, including establishing and communicating any adjustments to timing
Administration of employee New Starters, Terminations and all changes to employee records
Create and maintain employee personal files.
Distribute memos to regional HR to issue to concerned staff.
Conduct compliance checks to ensure information received is appropriate and properly authorized
Maintain Contract worker data ensuring accuracy of data for reporting
Ensure all data is entered into Staff database and paperwork is sent to payroll every monthly before cut-off deadlines
Consistently prepare timely and accurate reports on a regular schedule, e.g. headcount, Staff data audits, etc.
Take on special projects as necessary
Assist in the interview process i.e. setting up venues, preparing interview materials etc.
Provide counselling to staff when necessary
Conduct staff exit interview whenever an exit is about to occur
Ensure all forms are compliant with legislation and IPI Powertech policies and procedures deciding the right players to provide input, review and sign-off.
Issue relevant correspondences and take on special projects as necessary
Qualifications
Must have:
First Degree in Human Resources Management, Business Administration or other relevant fields.
Professional Qualifications in HR (CIPM, PHRI etc.)
Minimum of 3 years’ experience in similar role.
Experience in the Telecoms industry is added advantage.
Working practical knowledge of Excel, Word and PowerPoint.
Skills:
Excellent administrative and organizational skills
Self-confidence and ability to handle pressure
Confidentiality, tact and discretion when dealing with people
Ability to create and accurately summarize data reports
Excellent written and oral communication skills
Highly organized, excellent time management skills and able to multi task
Ability to prioritize effectively
Highly proactive
Detail oriented
High commitment and loyalty.
Competencies
To perform the job successfully, an individual should demonstrate the following competencies:
Analytical - Display logical reasoning.
Problem Solving - Identify and resolve problems in a timely manner.
Teamwork - Contributes to building a positive team spirit.
Etiquette- Display good manners.
Ethics - Treats people with respect
Innovation - Display original thinking and creativity.