Administrative Assistant Job Vacancy in UNDP Nigeria

• Implementation of operational strategies   
• Support to effective and efficient functioning of the AAP PMU (AAP National Coordinator’s office, operations and administration)
• Support to administrative and logistical services
• Support to office maintenance and assets management
• Support to knowledge building and knowledge sharing
• Ensures implementation of operational strategies towards full compliance of administrative activities with UN/UNDP rules, regulations, policies and strategies and provision of inputs to preparation of administrative team results-oriented workplans.
• Ensures effective and efficient functioning of the PMU focusing on achievement results such as contacts with visitors and staff, arrangement of appointments and meetings, acting as an interpreter when required and/or taking minutes, compilation and preparation of briefing materials, and documentation for meetings and missions.
• Ensures effective administrative and logistical support, for support to procurement processes, preparation of Pos, arrangements of travel and hotel reservations, preparation of travel authorizations, processing requests for visas, identity cards and other documents, administrative support to conferences, workshops, retreats and arrangement of vehicle transportation, regular vehicle maintenance and insurance.
• Provides support to office maintenance and assets management,
• Support knowledge building and knowledge sharing.

• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Shares knowledge and experience
• Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills.
• Ability to perform a variety of standard specialized and non-specialized tasks and work processes that are fully documented, researched, recorded and reported.
• Ability to perform work of confidential nature and handle a large volume of work
• Good knowledge of administrative rules and regulations
•  Strong IT skills
•  Ability to provide input to business processes re-engineering, implementation of new systems
• Remains calm, in control and good humored even under pressure

• Secondary education.
• Certification in administration desirable.

• 3 to 5 years of relevant experience in administration or programme support service. Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
• Experience in handling of web-based management systems.

• Fluency in the written and spoken English is essential;
• Fluency in one Nigerian Language is Essential.