Logistics Assistant at Solidarites International (SI)

Solidarités International (SI) is a French humanitarian organisation operating for over 35 years who is committed to providing aid in the event of conflict and natural disasters. Our mission is to provide aid as quickly and as efficiently as possible to endangered populations by meeting their vital needs: water, food and shelter.

SI has started activities in North-eastern Nigeria in August 2016 in the fields of Wash and is now intervening in 4 areas of the state for Wash and Shelter activities.

We are recruiting to fill the position below:

Job Title: Logistics Assistant

Location: Monguno, Borno
Beginning of contract: 20/8/2018
Contract duration: 3 months (with possibility of extension)
Probation period: 1 month

Job Description

• The logistics assistant supports the logistician in implementing and supervising all logistical activities at his/her assigned base.
• In particular, he/she lends support to carrying out urgent activities and the filing and archiving logistical documents.
• He/she temporarily takes on the basic tasks of the logistics manager in their absence

Main Tasks
Management of supplies:

• Update price lists and vendor databases
• Control Solidarités International purchase procedures
• Verify and process quote requests and IOFs
• Compose and archive purchase folders
• Implement purchases, monitoring adherence to validation regulations and procedures
• Negotiate prices, deadlines and methods of delivery
• Ensure that relationships with suppliers are monitored

Management of vehicle fleet:

• Assist in the planning and execution of maintenance and repair work on mission vehicles
• Draw up the vehicle schedule
• Ensure that a complete breakdown kit is available on board all vehicles
• Check that vehicle log books are in place and are used correctly
• Assist in monitoring and consolidating fuel consumption and miles travelled for all vehicles
• Prevent misappropriation of petrol and spare parts
• Monitor the administrative documents for all vehicles
• Any other tasks entrusted by the Log Manager or Log Coordination

Management of equipment/telecommunications:

• Assist in installing and securing materials
• Assist in monitoring and maintaining materials
• Organize training sessions in the use of means of communication
• Any other tasks entrusted by the Log Manager or Log Coordination

Management and monitoring of IT equipment:

• Update antivirus software
• Provide teams with adequate means for data backup
• Ensure the maintenance and correct use of IT equipment
• Any other tasks entrusted by the Log Manager or IT Responsable

Management of supplies:

• Supervise the maintenance and securing of warehouses
• Support the logistics officer in carrying out stock checks and physical inventories
• Any other tasks entrusted by the Log Manager or Log Coordination

Human resource management:

• Assist in the recruitment process and in evaluating the members of the logistical team
• Establish team schedules in conjunction with the logistics officer
• Ensure or assist with logistical training
• Any other tasks entrusted by the Log Manager or Log Coordination Personal abilities :

Technical Competences
Training:

• B.Sc in Economic, Management Administration Supply, Social Science
• Logistics related skills : good knowledge supply chain managemnt , Store managment, ICT skill.
• Microsoft Office ( Excel and Word skills).
• Management related skills.

Professional experience:

• 1 years of experience in similar position (NGO/Private or Public sector).

Languages:

• English, Haussa, Kanuri

Personal qualities:

• Reliable, honest, very good organization, resistance to stress, good interpersonal skills (communication), team player, capacity to delegate and to manage, initiative and autonomy, capacity of prioritsation of tasks.

Salary and Conditions
In accordance with SI’s Terms of Employment; for national staff in Nigeria.

Application Closing Date
27th July, 2018.

Method of Application
Interested and qualified candidates should send their CV's, Cover Letter and References in one file in PDF or Word to: [email protected]

Note

• The file must be named with name and surname of the candidate.
• No paper applications will be accepted.
• Shortlisting will start as soon as we start receiving applications and deadline might be changed without prior notice.
• As position is required as soon as possible, Solidarites International reserves the right to select a candidate and finalize the recruitment before the final date.