Finance & Administrative Officer at Vicksly Foundation

Vicksly Foundation is a non-profit making, non-political and non-religious organization registered with Nigeria Corporate Affairs Commission in June, 2018, to respond to current humanitarian crisis in Northeast Nigeria. Vicksly Foundation will sustain, strengthen and promote peace building, carry out Food security and Livelihood programs, undertake WASH program, create education enlightenment program, sexual and reproductive health programs and gender equality program in Nigeria and Northeast.

We are recruiting to fill the position below:

Job Title: Finance & Administrative Officer

Location: Maiduguri, Borno
Job Field: Finance/Administrations/HR
Line Manager: Finance & Admin Manager
Length of Contract: 1 months
Possibility for extension: Yes
Starting Date: ASAP

Job Tasks
Under the supervision of the Finance & Admin Manager, the Admin Officer will be responsible for the following main activities in accordance to national procedures:

• Finance and Accountancy
• Cash Management and Payroll Management
• General Administrations & HR

Tasks Description
Finance:

•  Implements and explains V-Foundation financial rules as needed, including donor rules under guidance of the Finance & Admin Manager.
• Support the Finance & Admin Manager in the review of financial reports, evaluation grids by ensuring the donor and account code are completed
• Review all payments requests for completion before they are submitted to Coordinator for payment
• Participates in the yearly budget and revised budget construction with the Finance & Admin Manager.

Accountancy:

• Ensures the respect of accounting rule set as per V-Foundation standards;
• Preparation of payment related to the daily operation of the programs after double check of records, according to V-Foundation procurement procedures (Mission Request, Purchase order, contract, invoices & receipts, quotations etc. )
• Verify that all the receipts/invoices are correctly filled and they are eligible for V-Foundation accountancy (indicating: date, details of the supplier with amount clearly written and stamped PAID);
• Archive all the relevant administrative and accountancy documentation in the proper way indicated by the Administrator and according to V-Foundation procedures;
• Supervises the Finance Assistant to make sure to enter invoices & payments data regularly into accountancy software (saga) in accordance with V-Foundation standards and to the accountancy and budget framework.
• For bank payments send the complete documents to country office in due time.
• Reconciliation of cash and preparation of the monthly cash counts.
• Collaborate in the preparation of documents for financial/annual audits.

Cash Management:

• Lead on the Consolidation of the bi-monthly cash request for the Manager/Coordinator with input from different departments and submit it to Management.
• Responsible for the cash advance and for utilities and supplier’s payments. Proactively follow up on the same.
• Responsible for daily workers payments and ensure all documents are complete.
• Ensures the payment and justification of any per diem and transport for employees sent out on the field
• Works closely with the Logistics Department to ensure procurement checklists such as; the administration forms. Also ensure the proper validation circle is respected (quotations, evaluation and validation grid, purchase order, delivery note, etc);

Administrations:

• Organizes archiving and filing of all HR and administrative documents;
• Assists the Finance & Admin Manager when necessary

Team Management:

• Supervises Admin Assistant, and Cleaners

Others:

• Be flexible in performing his/her duties
• Inform immediately the security focal point in case of any security problem
• Perform other additional duties on request of Management.
• Independently identify areas of work within the department that require support, and carry out the same

Requirements

• Bachelor's Degree in Business, Accounting or comparable Degree
• 2-3 years progressive experience in Finance role is a must
• Fluent in English and Hausa. Knowledge of Kanuri would be an added advantage
• Experience with NGO required.
• Experience with Saga will be an asset
• Experience working in a multi-organizational team (international and national partners) is a plus.
• Strong written and oral communication skills in English required, including report development, writing and editing.
• Excellent skills in excel and data analysis are required for this position, and will be tested at interview
• Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members.

Expenses

• This is an unpaid volunteering opportunity
• Daily or monthly expenses will be reimbursed based on organization's policy.

Application Closing Date
30th July, 2018.

How to Apply
Interested and qualified candidates should send their CV's and Cover letters to: [email protected] The Name and Position must be the subject of e-mail.