Administrative Officer at Fast Moving Consumer Goods Industry

Phillips Consulting Limited - Our client operates within the Fast Moving Consumer Goods Industry. They are an affliate to a Group of Companies with over 70 years of active involvement in the Nigerian market.

An exciting opportunity exists for an efficient and energetic Administrative Officer within the Administrative department unit at their Lagos branch.

Job Title: Administrative Officer

Location: Lagos, Nigeria

Job Description
Report to: Admin / Personnel Manager

Job Summary: To provide secretarial and administrative support for the Admin Department.

Main areas of Responsibility:

• Management of the Admin Manager’s itinery
• Help the Admin Manager manage output, workflow and office deadlines
• Take and relay accurate and timely messages from telephone callers, and answer queries where possible
• Collect all mail addressed to the Admin /Personnel Manager
• Draft, type and dispatch all the Admin Manager’s correspondence
• Arrange local transportation when necessary
• Handling of Monthly Quota Returns
• Handling NSITF schedule
• Manage staff HMO and schedules by closely working with the health insurance company for any policy renewal, complaint, replacement and settlement
• Handling protocol matters
• Arrange meetings and set up the equipment for the meetings as required
• Screen visitors for the Admin Manager to ensure that no one visits without prior appointment
• Take minutes of meetings accurately, using short-hand when required and type these into a formal document as and when required
• Organize and manage a comprehensive hard filing system and maintain the administration files of the Admin Manager including all copying, filing, etc and file appropriately
• Maintain an adequate inventory of office supplies
• Monitor the use of supplies and equipment
• Coordinate the repair and maintenance of office equipment
• Manage staff HMO and schedules by closely working with the health insurance company for any policy renewal, complaint, replacement and settlement
• Undertake any other duties as requested by the Admin Manager

Qualifications

• A good first degree in business administration or relevant degree
• A member of any relevant professional body
• Minimum of three years experience in human resource management

Application Closing Date