BID Administration and Document Controller at Safety Consultants and Solutions Provider Limited

Safety Consultants and Solutions Provider Limited, is established to provide cost effective, integrated safety consultancy solutions and services. Our key strengths are in Fire Safety, Process Safety, HSE/MS Training, Technical Safety, Occupational Safety, Environmental Management Safety, Construction Safety and Pipe Integrity management.

We are recruiting to fill the position below:

Job Title: BID Administration and Document Controller

Location: Lagos
Reports to: Business Development Manager
Grade Level: Officer II Step IV

Job Summary

• The job holder's main responsibility is to facilitate the efficient administration of bids, bid reviews and associated bid documentation.
• He/she is also responsible for controlling the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by technical teams, projects or departments in a timely, accurate and efficient manner

Key Roles & Responsibilities

• Ensure Efficient and Accurate Preparation of Bid Documents and Arrangements to Submit to the Client Within Defined Tender Deadlines.
• Ensure Bid and Proposal Documentation is Arranged, Collated and Presented in a Professional Manner
• Organize and Facilitate Bid Review Meetings Ensuring that Respective Agendas, Attendance lists and Action trackers are up to date.
• Maintain Status of Generic Proposals and Ensure they are Reviewed, Revised and Reapproved When necessary.
• Monitor Bid/Quotation throughout Each Bid Process, Providing Weekly Reports for Sales and Management Use.
• Perform Sales Co-coordinator Duties by screening and approving Sales and Marketing Executives schedules.
• Work with the IT Administrator to Ensure Safe Keeping of Classified Bid Documents Adhering to Procedures and Regulations
• Liaise with Administrative unit to ensure that all Required Bid Documentations are up to date at all times
• Ensures all Sales, Projects, Technical and Company Documents are scanned and documented in CRM
• Ensures Efficient and Accurate Retrieval of Document and Data when Needed.
• Perform Document Maintenance Duty such as Document Reviews etc.
• Train Other Employees in the Proper Way to Create and Fill Company Documents According to Company Filing Policy
• Any other duties or roles as may be assigned by management

Job Attributes
Qualifications:

• Good Degree in a relevant discipline
• Possession of MBA is an added advantage
• Must be 35 years and above.

Minimum Experience:

• 5 years relevant work experience in a similar capacity

Competencies:

• Proficiency in the of Microsoft Word, Excel, Outlook, and PowerPoint
• Ability to speak confidently and articulately in front of a group.
• Analytical and creative skills
• Strong problem-solving skills
• Ability to communicate clearly and effectively
• Pays close attention to detail.
• Efficient time Manages skills.
• Works well with a team
• Strong report writing skills.
• Proficient typing skill
• Proficient in the use of CRM
• Data Organization and Storage Knowledge.

Key Interfaces:

• Clients' Bid and Procurement Representatives
• Technical Sales and Marketing Team
• SCSP top management
• Operations Team
• Travel Time
• The job requires 40% travel time from the job holder.

Language:

• Proficiency in English Language (Written & Spoken) is a must.
• Knowledge of one or more international language is added advantage.
• Ability to speak other local Nigerian languages is a plus.

Application Closing Date
31st January, 2019.

How to Apply
Interested and qualified candidates should send their Resume to: scsphrrecruitment@yahoo.com Kindly use the position applied for as the subject of the mail.