Phillips Consulting Limited is focused on creating and managing change in organisations by helping them formulate and implement customer focused strategies, align their management systems to support service delivery, and develop the competence and capabilities of their people to deliver on their promises.
Phillips Consulting Limited is a wholly owned Nigerian firm with offices in Lagos, Abuja and Johannesburg. Established in 1992, we offer an array of business and management consulting services to government and corporate organisations.
Phillip Consulting Limited is recruiting :
Job Title : Executive Assistant to the Chairman/CEO
Location : Lagos
Responsibilities
Relieve boss of administrative detail
Provide secretariat support services to the Management Committee. Responsible for drawing up meeting agenda, recording minutes, and circulating minutes to management staff. Effectively coordinate and manage all boss’s memberships of professional bodies and other organisations.
File statutory returns at relevant agencies
Actively develop and maintain working relationships across the organisation and with external stakeholders and participate in all corporate functions
Manage the boss’s driver, informing him of daily programme and monitoring car maintenance costs.
Engage in preliminary research as required
Complete projects and special assignments, determine priorities, manage time, gain cooperation of others, monitor progress, problem-solve, and make adjustments to plan
Compose generic response and other correspondence for boss’s signature
Administer incoming mail, email, and telephone contacts, prioritising actions, and identifying and undertaking related tasks proactively
Arrange essential mail in priority action order for boss
Daily review of all correspondence, digital or otherwise and reporting on actions taken
Handle all internal and external inquiries within your capacity
Handle social media interface and correspondence
Route phone calls elsewhere as needed
Do generic phone inquiries as needed
Manage diary (official and social), coordinate and schedule appointments, meetings, and events (presentations, lectures, etc).
Ensure daily reconciliation of diarie
Maintain confidentiality as required. Ensure discreet handling of all business and documentation including confidential correspondence
Meet and greet visitors and guests; screen to control interruption
Arrange for tea/coffee etc. to be served
Arrange travel for both International and local flights and perform associated administration (cash advance, travel itineraries, travel files, arrange ground transportation and accommodation
Proper digital and physical filing of documents, papers, and presentations for easy retrieval
Familiarity with previous work and papers written for easy future reference and retrieval
Strong focus on keeping a comprehensive and solid database from cards and correspondence received and updating Outlook contacts
Ensure the CEO’s office is maintained at a world-class standard by focusing on cleanliness at all times
Keep fridge stocked always with relevant refreshments, snacks, beverages
Provide financial reconciliations-replenish petty cash for CEO’s office. Copied from: www.hotnigerianjobs.com
Qualifications
First degree in a relevant field from a reputable institution
Minimum of 8 years experience as Executive/Personal Assistant to a chief executive in a medium sized organisation or similar employment
Skills/ Competences
Superior office management and organizing abilities
Strong problem solving skills
Excellent oral and written communication and highly developed interpersonal skills
Competent IT skills—good working knowledge of applicable software applications such as Microsoft Word, PowerPoint, Outlook, and Excel
Team oriented and flexible and the able to stay calm under pressure
Ability to exercise judgment (initiative & proactive)
Able to maintain confidentiality
Have international exposure
Humble
Tough
Benefits
Competitive salary package and benefits
Opportunities for ongoing learning and career development.
Networking opportunities
Application Closing Date
22nd November, 2013
Method of Application
Interested and qualified candidates should : Click here to apply online