Program & Admin Assistant - FASTER Nigeria at Catholic Relief Services (CRS) - 4 Openings

Catholic Relief Services (CRS) is an International non-governmental organization supporting relief and development work in over 99 countries around the world. CRS programs assist persons on the basis of need, regardless of creed, ethnicity or nationality. CRS works through local church and nonchurch partners to implement its programs, therefore, strengthening and building the capacity of these partner organizations is fundamental to programs in every country in which CRS operates. CRS re-established presence in Nigeria in 2000 and currently focuses on agriculture, HIV and health extractives and governance, and peace building programming.

We are recruiting to fill the position below:

Job Title: Program & Admin Assistant - FASTER Nigeria

Application Ref. Code: STSGAF7119
Locations:  Rivers, Enugu, Lagos and Benue
Band: 4
Position Type: Full Time
Reports To: Zonal Coordinator
 
Project Background

• FASTER (Faith-based Action for Scaling up Testing and Treatment for the Epidemic Response) project is designed as a new component of the global FOCUS (Faith-based Organization Capacity Strengthening for Universal HIV Services) project. Funded by the President's Emergency Plan for AIDS Relief (PEPFAR) through the Centers for Disease Control and Prevention (CDC), FOCUS was developed with the intent of building FBO network capacity, assisting FBOs to contribute to HIV multi-sector planning for expanded service delivery, and documenting successful approaches. Led by CRS, FOCUS builds understanding of how to leverage the faith-based community’s contributions at sub-national and national levels, reinforcing mutual responsibility and country-driven leadership.
• FASTER takes FOCUS’ objectives to the next level by creating an enabling environment in Nigeria where government, civil society, the private sector, and FBOs can accelerate normative pediatric HIV case finding, testing, linkage to care and treatment, and adherence support by strengthening and streamlining joint coordination and provision of pediatric HIV service delivery.

Job Summary

• The Program & Admin Assistant provides operational support for effective FASTER Program management.
• S/he is responsible for providing the timely and accurate administration support to all members of the FASTER team at the Zonal/State level. The role ensures timeliness and efficiency of all program support activities for achieving the objectives under FASTER.

Specific Job Responsibilities
Program Quality:

• Support FASTER program development and implementation strategy in line with program goals and objectives in a timely and cost-effective manner. 
• Support Zonal/State level program planning, reviews and reporting in line with donor requirements
• Develop and ensure adoption of mechanisms for achieving program accountability to partners, communities and beneficiaries.  General Administrative Duties:
• Under the supervision of the Zonal Coordinator, liaise with Program Admin support staff to provide updates on anticipated administrative needs.
• Provide general administrative support to the operation of project activities. Support FASTER Project and CRS-wide meetings, trainings and activities at the zonal/state level.
• Support the scheduling and coordinate internal and external meetings, including invitations, meeting space, logistics, provision of materials and refreshments.
• Support in drafting meeting notes and record all proceedings and share with meeting participants.
• Support the establishment and function of project resource center and project information management

Logistics and itineraries:

• Ensure logistical support to staff/visitors including liaising with operations on itineraries. Make appointments according to schedules developed by department members
• Be the primary point of contact for visitors’ administrative needs
• Coordinate staff movements including leave, field trips and all required logistics using the movement and leave tracker.
• Assist with correspondence, letters, and invitations. Act as liaison between programs staff and dispatcher.
• Serves as the interface between technical team and the operations unit.

Qualifications and Skills

• Minimum of a university degree in Social Sciences or Health 
• Minimum of 3 years work experience in program support
• Knowledge of the HIV, OVC, social welfare and health sectors in Nigeria preferred
• Experience working with local or international NGO a plus
• Strong computer skills required, especially the ability to work comfortably in the MS office package
• Excellent interpersonal skills and ability to work successfully in team environment
• Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members.
• Strong interpersonal, writing and oral presentation skills in English
• Willingness to travel significantly throughout all FASTER project locations 

Required Foreign Language:

• Excellent written and spoken English.

Required Travel:

• Ability to travel up to 50% of time

Key Working Relationships:

• Internal: Project Director, Technical and MEAL Directors and Nigeria  Zonal Coordinator, FASTER Project Team
• External: NASCP, NACA, SASCP, SACA, HIV and OVC Program Implementing Partners 

Agency Wide Competencies:
These are rooted in the mission, values, and principles of CRS and used by each staff member to fulfill his or her responsibilities and to achieve the desired results:

• Integrity
• Strategic Mindset
• Continuous Improvement & Innovation
• Develops Talent
• Builds Relationships
• Accountability & Stewardship

Application Closing Date
14th July, 2019.

How to Apply
Interested and qualified candidates should download the Application Form, fill and send with a detailed Resume in a single file in PDF format using the Job Reference Code as the subject of the mail to: ng.recruitment_health@crs.org

Click here to download Application Form (MS Word)

Click here for more information (PDF)

Disclaimer Clause

• This job description is not an exhaustive list of the skill, effort, duties and responsibilities associated with the position. 
• CRS’ recruitment and selection procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.