Supply Officer at UNICEF Nigeria

UNICEF’s mission in Nigeria is to help governments at all levels, organizations, communities and families provide every child with education, health, equality and protection.

UNICEF Nigeria is recruiting to fill the position of:

Post Tide: Supply Officer

Vacancy number: VN-NGR-10-2014
Level: National Professional (NOB)
Contract Type: Fixed Term
Duration: Two years
Location: Abuja

Job Description
UNICEF Nigeria seeks the services of experienced Supply Officer who will under the direct guidance of tire Supply Manager, assist in the procurement, receipt, warehousing, distribution and monitoring of UNICEF supplies& equipment to the assisted-government projects in support of the country porogramme in Nigeria.

The successful candidate will be expected to carry out the following duties:

• Assist in implementation of supply component of the Country Programme and administrative supplies in close consultation, guidance and supervision of Supply Manager it, consolidate Supply Plan; conduct bidding process (ITB/RFQ/RFQ), tabulation of bids, draft CRC submission, issuance of local purchase orders, monitoring and distribution supplies& equipment to project sites, follow up with respective Sections for payments to suppliers, assess supplier performance and prepare LPO status report.
• Interact with Programme Sections and field Offices in the preparation and issuance of appropriate documents Le. Supply Requisitions, accuracy in the specifications, budget estimates, coding in line with Supply Manual This includes reconciliation and adjustments of expenditure, recording proof of delivery, monitoring of Contracts for closure, etc.
• Using system tools, regularly obtain the list of incoming requisitions to take action on timely basis and update concerned Units; respond to supply related queries from Supply Division, Programme Sectors and Zonal Offices and maintain a query log to trace the responses provided.
• Co-ordinate and assist in ensuring the timely clearance of all air/sea shipments firm port of entry, provide logistics support to export of supplies to neighbouring countries, receipt in transit warehouse, distribution and monitoring of supplies & equipment to the final destination.
• Under guidance of Supply Manager; monitor the Supply related indicators of tire dashboards and other system reports (Vision), to ensure compliance to the operational procedures (supply workflow) and agreed Target Arrival (IAO/delivery dates.
• Co-ordinate with other supply staff and ensure regular/timely submission of all supply/shipping/logistics related status, support the process of mid-year and year-end physical count of CO inventory in the warehouses, conduct joint evaluation of project supplies for end-use monitoring and submission of reports.
• Assist Supply Manager in smooth operation and administration of the section and officiate as OIC during his/tier absence.
• Undertake any other supply/programme related assignments depending on the office priorities and as assigned by supervisor.

Minimum qualification & competencies:

• University degree in Business Administration, Management or related field and a diploma in Purchasing and Supply/Materials Management.
• Eight years of progressively responsible professional field experience with reputed institutions in supply, procurement and logistics management, sound knowledge in a) public procurement b) customs rules and regulations.
• Fluency in English. Knowledge of second UN working language, preferably French will be an asset.

Application Closing Date
Tuesday, 8 April 2014

Method of Application
If you are interested in any of these positions and meets the requirements, please send a cover letter one page summary statement that describes how your experience and qualifications relate to the post and a scanned /PDF copy of the completed and signed UN Personal History Form (Please Download Here) to: [email protected] by close of business on Tuesday, 8 April, 2014.

Please put the position title you are applying for on the subject line of your email.

UNICEF, a smoke-free environment, is committed to gender equality in its mandate and its staff. Well qualified candidates, particularly women are strongly encouraged to apply.