Admin Assistant at a Professional Cleaning Service Company

A professional cleaning, organizing and maintenance company based in Port Harcourt, providing cleaning and facility management services to a wide range of reputable corporate organisations and private individuals. With a highly structured work environment and a workforce that is focused on achieving 100% customer satisfaction is recruiting to fill the position below:

Job Title: Admin Assistant

Ref Code: ARS/BCS01/2020
Location: Port Harcourt, Rivers

Description

• To be in charge of the day to day operational and administrative management of the office, in accordance with applicable internal policies.

Primary Responsibilities

• Answer and direct phone calls of customers and staff appropriately.
• Organize/ schedule meetings and appointments for staff and clients.
• Maintain records/database of clients and staff.
• Produce and distribute letters, forms, memos to clients and staff as required.
• Book training venues and work-related logistics.
• Manage Housekeeper placements and effectively monitor and resolve housekeeping issues between staff and clients.
• Prepare estimates for jobs after inspection and facilitate disbursement of funds for logistics per job.
• Reply to emails, inquiry calls, face to face inquiries when necessary.
• Resolve minor administrative issues.
• Keep financial records.
• Handle sensitive information in a confidential manner.
• Oversee and supervise the work of junior staff.
• Develop and maintain a proper filing system for staff and clients.
• Take note of, and order for office work supplies and keep/submit a monthly expense report.
• Prepare and monitor invoices.
• Prepare monthly payroll
• General administrative duties and any other task as directed by the Executive Director.

Qualification and Requirements

• HND in any of the Social Sciences
• Minimum of two (2) years of relevant experience supporting an office environment
• Basic accounting skills
• Excellent verbal, written, interpersonal and presentation skills
• Intermediate computer skills with the use of Microsoft suite including Excel, Word, and PowerPoint and manage social media applications.
• Applicants must be resident in Port Harcourt

Behavioral Competencies:

• Strong team player who has the ability to plan and organize work, anticipate needs, ask for clarification when required and react quickly to change.
• Demonstrated ability to work effectively with employees and clients of all levels.
• Age Limit: 25 - 35 years.
• Able to maintain attention to detail and monitor quality of work.
• Update job knowledge by participating in educational/training opportunities.
• Able to enhance organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

Application Closing Date
24th July, 2020.

Method of Application
Interested and qualified candidates should send their CV to: [email protected] using the "Job Title" as the subject of the email.