Solidarites International (SI) is a French humanitarian organization which provides aid and assistance to victims of war or natural disaster. For over 40 years the association has focused on meeting three vital needs - water, food and shelter. SI is present in North-East Nigeria since 2016 and is currently operating in 4 bases across Borno State (Maiduguri, Monguno, Ngala, and Dikwa) with outreach capacities across all BAY States through its emergency component. Currently, SI carries out emergency / post - emergency programs in WASH sector in North-West Nigeria where limited actors are currently present.
We are recruiting to fill the position below:
Job Title: Administrator Assistant (Male or Female)
Location: Gusau, Zamfara
Contract Start Date: Projected contract duration is 6 Months - with possible extension.
Goal / Purpose
Administrative Management of Personnel:
Welcome and participate in administrative briefing of new personnel
Assist the administrator for the administrative management of recruitment and hiring
Participate in the organization of training
Ensure archiving and monitoring of individual dossiers and deliver all documents relative to the professional life of Solidarités International employees
Ensure the confidentiality of all HR data
Participate in the monitoring of work contracts on the base
Collect payment details and integrate them into the HR management software (Homere)
Issue pay slips and supervise payment of salaries after approval by the administrator
Calculate taxes and duties and create pay records for the relevant organizations
Keep an organization chart up to date for the base
Assist the administrative in the organization and conduct of meetings with personnel representatives
Participate in the application of policies relating to salaries and benefits for Solidarités International
Monitor changes in the cost of living
Team Management:
Train and support team members under his or her supervision
Ensure the minimal replacement of members of the admin services in case of absence (days of, sickness etc.)
Treasury / Accounting / Management:
Supervise the physical maintenance and safety of cash boxes
Prepare monthly closing, revision and integrity of accounts for the base
Issue vouchers, supervise archiving of records
Participate in audits or any checks issued by partners or head office, at the base level
Participate in the consolidation of budget follow ups and cash forecasts at the base level
Monitor due dates for payments of contracts managed by the administrative coordinator
List liquidity needs in concert with the admin coordinator
Carry out pay-outs and advances, within established guidelines
Keep the registry of cash pay-outs and the cashier’s register
Record budgetary transfers and keep accounting codes
Verify, before recording, that records conform to regulations and procedures of Solidarités International
Translate accounting documents if necessary
Exchange currencies at request of superiors
Verify cash balances daily and report any discrepancies to superior
Archive accounting records according to Solidarités procedures after a final verification of receipts etc.
Guarantee security of the cash and confidentiality of information .
Reporting / Communication:
Participate in supervision of regulations in effect
Aid admin coordinator in relations with administrative authorities.
Organization Chart Position (Reporting and Functional Relationships):
Line manager: Administrator
Line report(s) on base: Field Coordinator
Functional manager: Administrator.
What We Offer
Salary + Transport & housing contributions + social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government, festive bonus, Life insurance - covering death and permanent disability) etc.
Hard copy applications will also be received in Gusau at: Gada Biyu, Zanna Road,
Opposite A.A Gusau House,
Gusau, Zamfara State.
Important Information
Send your CV and motivation letter only.
Candidates should select "Admin Assistant" in the application form.
Candidates should Click on the link above to fill the Application Form and attach their CV and Motivation Letter.
The CV attached must be named with your first name and surname.
As position is required as soon as possible, Solidarites International reserves the right to select a candidate and finalize the recruitment before the application closing date.