Driver/Office Assistant at British Council Nigeria

The British Council is the world's leading cultural relations organization and creates opportunities for people in the UK and worldwide to understand each other, to work together and learn from one another. We see this as crucial to building secure, more prosperous and sustainable futures for us all. We build trust and understanding between different countries and cultures and develop strong international links that are of benefit to people in Britain and the rest of the world.

British Council Nigeria is recruiting to fill the position of:

Job Title: Driver/Office Assistant

Location: Jos

Purpose of Job
To support the provision of the NSRP support services in relation to a clean, safe and efficient working environment and secure transportation of personnel and resources for NSRP.

Context and Environment
Nigeria is the British Council's largest operation in SSA with offices in four cities: Lagos, Port Harcourt, Abuja and Kano. NSRP is a DFID-funded programme managed by the British Council (who lead a consortium including International Alert and Social Development Direct) that aims to enhance collective efforts to identify and respond effectively to potential sources of violent conflict in Nigeria and reduce the negative impacts of conflict on the most vulnerable among the Nigerian population.

The NSRP programme will operate from five regional offices (Kano, Port Harcourt, Jos, Maiduguri and Kaduna) in Nigeria with a programme management unit situated in Abuja. The post holder will be required to travel to the other regional offices periodically.

The post holder must have the ability to work in difficult environments, often with limited infrastructure or support facilities. The programme will link closely with other BC-managed wor in Nigeria, notably the Justice for All (J4A) programme and other DFID funded programmes. The post holder will work closely with the facilities and procurement manager, resources officer and with the national and international technical team as well as the finance team and will report to the Regional Manager- Middle Belt, but will also require to have significant dealings with the programme technical team, with the Operations Manager and the overall Programme Manager.

Accountabilities, Responsibilities and Main Duties

• Provide ad hoc administrative support as required and assist with the organisation of regional meetings and events including the management of designated suppliers and other partners.
• Undertake general facilities management duties including basic office cleaning and maintenance of small equipment.
• Under the guidance of the State Programme officer, ensure that all office registers and related paperwork (assets, disclosures and vendor details etc) are maintained and regularly updated.
• Undertake logistical support to designated workshops, meetings and events according to stated requirements.
• Ensure vehicles are serviced in line with the service schedule and that periodic routine vehicle checks are made and that defects and damage are reported promptly. Vehicles are clean and refuelled regularly.
• Carry out driving and transportation duties in relation to travel bookings, activity and event management and maintain vehicle log books, drivers' licences log, journey and fuel records.
• Provide ad hoc advice and information to visitors regarding the local area and transport facilities (programme and non-programme).
• Clearly communicate transport arrangements and any changes to transport users and the responsible operational manager.

Standards:

• Ensure British Council and NSRP administrative and process and policy is followed, particularly in relation to the management of vendors and suppliers and accounting requirements.
• Ensure the office environment is clean and tidy and all equipment is well maintained and fit for purpose. Damaged I broken equipment is reported promptly.
• Driving conforms to British Council standards, particularly in relation to seat belt use, speed limits, timeliness and use of communication equipment.
• NSRP standards observed in relation to programme vehicle usage policies and incident control.
• Service users are satisfied with the programme support service and feedback is incorporated into revised practice.
• Vehicles and equipment are well maintained and fit for purpose at all times.

Key Relationships:

• Internal: Programme Manager, Deputy Programme Managers, Output Managers, Operations Manager; Regional Managers, Facilities & Procurement Manager and Programme Officers.
• External: Visiting consultants, suppliers, external partner organisations, etc.

Other important features or requirements of the job

• Periodic travel to high-risk areas is likely to be necessary following close liaison with British High Commission/BC/DFID. Regular unsocial and over-hours will be required to meet operational requirements of the post and programme.

Behaviours:

• Creating Shared Purpose (Essential). Creating energy and clarity so that people want to work purposefully together.
• Connecting with Others** (More demanding). Actively appreciating the needs and concerns of myself and others.
• Working Together** (Essential). Establishing a genuinely common goal with others
• Being Accountable** (Essential). Delivering my best work in order to meet my commitments
• Making it Happen (Essential). Delivering clear results for the British Council.
• Shaping the Future (Essential). Looking for ways in which we can do things better.

Skills and Knowledge

• Current driving licence (clean)
• In depth knowledge of designated location
• Strong communication skills
• Good command of written and spoken English
• Short-listing and interview

Experience

• Experience of working for an international organisation in a similar context.

Assessment Stage:

• Short listing and interview

Driving Skills:

• Good driving skills and sound knowledge of traffic rules.

Application Closing Date
2nd March, 2015.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Click here to download job details (Pdf)