Catholic Relief Services (CRS) is an International non-governmental organization supporting relief and development work in over 99 countries around the world. CRS programs assist persons on the basis of need, regardless of creed, ethnicity or nationality. CRS works through local church and non-church partners to implement its programs, therefore, strengthening and building the capacity of these partner organizations is fundamental to programs in every country in which CRS operates. CRS re-established presence in Nigeria in 2000 and currently focuses on agriculture, health and emergency programming.
We are recruiting to fill the position below:
Job Title: Travel & Logistics Specialist
Location: Abuja
Project: Operation
Position Band: D-1
Reports To: Senior Procurement Officer
Primary Responsibilities
- The Travel & Logistics Specialist will provide logistics and travel support to the CRS Nigeria program in line with policies and procedures to provide a smooth and coordinated logistical and travel support to all units.
General:
- Ensure that logistics activities are carried out in accordance with CRS policies and procedures
- Will be required to research into various logistical approaches and provide regular updates on improving current logistical practices of the CR5 Nigeria program
- Develop a logistics policy liaising with other country programs.
Shipment:
- Advise on needed documentation and procedure for all shipments for the CR3 office upon receiving information on incoming shipments.
- Monitor all shipments to the CRS office and liaise with clearing agents on the clearing and delivery of items.
- Follow up with the various government agencies to process relevant documentations (e.g. IDEC, NAFDAC certification, Form M, Standard Organization of Nigeria, etc).
- Will be required to inform relevant manager on the received items for further follow up.
Receiving/Distribution:
- Coordinate with the Admin officer on the receiving of goods to CRS Nigeria program.
- Liaise directly with requesters, transporters and partners to coordinate distribution schedules.
- Receive goods received notes from the partners and delivery notes from the transporters; initiate payment process and follow up with Finance.
- Effectively organize the delivery of the goods to the required locations.
- Organize all necessary required labour to facilitate the movement of received goods.
Travel Immigration:
- Liaise with all relevant persons/organizations to facilitate compliance with Government of Nigeria Immigration requirements for CR3/Nigeria International staff and families. Also responsible for generating immigration status report.
- Advise staff/travelers on immigration requirements; provide support as needed to facilitate visa processing.
- Coordinate all visa requests for staff on official assignment and provide needed support. Also responsible for generating Immigration Status report monthly
- Generate a monthly immigration report and submit to the Head of Administration
Ticketing:
- Make airline bookings and reservations for all staff on official assignments.
- Explore the least cost ticket options available for staff on official duties and advise accordingly
- Identify two to three travel agents that will handle CR3/Nigeria’s travel needs
- Coordinate and liaise with Travel agents to ensure smoothness for all bookings.
- Monitor and be informed on ongoing changes in the airline industry.
Hotel & Accommodation:
- Make,all hotel arrangements for all CRS or partner activities as requested and ensure that the bills are settled promptly after the completion of the activity.
- Make all accommodation bookings for all CRS staff as requested (in hotels where MOU are operational) and make necessary pick up arrangements for the international visitors.
General Responsibilities:
- Will be required to backstop for some key administrative staff on ofktuty as requested by Senior Procurement officer.
- Make recommendations to the Senior Procurement officer on improving practices under portfolio.
Qualifications
- A university degree or HND in Administration or other Social Development courses
- Minimum 4 years working experience in travels or logistics capacity
- Good interpersonal skills
- Able to write clear reports
- Relevant demonstrated experience in logistics and administration
- Commitment to beneficiary accountability and humanitarian ethics.
- Minimum of four years continuous administrative responsibilities.
- Excellent English language skills written and spoken.
- Excellent interpersonal skills must be able to interact in a mature, professional and friendly manner with local and international colleagues of differing religious and cultural backgrounds.
- Ability to work on multiple tasks concurrently and under pressure with little or no supervision.
- Drivers license and a good knowledge of Abuja.
Application Closing Date
4th November, 2016.
How to Apply
Interested and qualified candidates should download the "Application Form Below" and send with a detailed 3-page resume in a single file word document to:
[email protected]
Click here to download Application Form (MS Word)