Premiere Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency.
The association leads in average 220 projects by year in the following sectors of intervention: food security, health, nutrition, construction and rehabilitation of infrastructures, water, sanitation, hygiene and economic recovery. PUI is providing assistance to around 4 million people in 22 countries in Africa, Asia, Middle East, Caucasus and Europe.
PUI is implementing humanitarian activities in Nigeria since April 2016, supporting population with food security, nutrition and health project in Maiduguri and Borno State.
We are recruiting to fill the position below:
Job Title: Deputy Base Logistician
Location: Maiduguri, Borno State
Under the direct supervision of: Base Logistician
General Objective
- Under the supervision of the base logistician, s/he will oversee the functionning of the logistics department in Maiduguri, including the supply chain process and the management of the resources (equipment, good, premises, etc.)
Responsibilities and Tasks
- He/she ensures a correct supply chain process in compliance with PUI procedures
- He/she ensures the optimal use of the resources allocated to activities
- He/she assist the Base Logistician in reporting and dissemination of information
- He/She supervises the Procurement officer and the Logistic officer
- He/she temporarily takes on the basic tasks of the base logistician in his/her absence.
Team Management:
- He/She Supervises the activities of the logistics officer and procurement officer and supports the various logistics sections.
- He/She assists the base logistician to ensure a good collaboration with the various services of the base of Maiduguri.
- He/She participates to the recruitment process of the staffs under his/her direct supervision.
- He/She supports the logistic staff in the fulfillment of their duties
- He/She trains the staff under his supervision on logistic matters
- He/She solves team conflicts, if any, and ensure team building
- He/She conducts appraisals every six months for the staff under his/her supervision with definition and follow-up of clear objectives
- He/She ensures that her/his operational team complies with PU internal rules (disciplinary management when needed).
- Under the direction of the base logistician, he/she ensures a good communication, coordination and information level within the team through regular coordination meetings, formal reporting (or other if needed).
- He/She implements and follows up internal safety and security rules/protocols for her/his team and transmits all safety and security information to his/her supervisor
Supply Management:
- He/She supports the procurement officer in the update of price lists and supplier files
- He/She ensures that PUI purchasing procedures and those from donors funding the programs are respected by the procurement staff
- He/She establishes and update purchasing timelines, taking into consideration procurement plans, operation timelines and contextual and procedural logistical constraints
- He/She supervises the preparation of purchasing documents and submit contracts to his/her supervisor
- He/She participates in the drafting of call for tenders
- He/She ensures that the selection of suppliers, negotiation of prices, respect of deadlines and delivery methods are conducted thoroughly by the procurement staff
- He/She ensures that purchasing documents are complete and archived in line with PUI procedures
Vehicle Fleet Management:
- He/She participates in the negociation of vehicle rental contracts
- He/She ensures that the planning and execution of maintenance and repair work on vehicles
- He/She establishes vehicle movement schedules
- He/She ensures that all drivers have received general training and carry out regular testing
- He/She ensures that drivers are aware of their obligation to adhere to PUI safety rules and procedures
- He/She ensures that vehicle log books are in place and are used correctly
- He/She ensures that all vehicles have accompanying administrative documents and that these are correctly filed and monitored
Equipment/Telecommunications/IT Management:
- He/She performs a bimonthly verification and counting of assets and provides a written report to the supervisor.
- He/She maintains a list of inventories of PUI's assets and their rational use.
- He/She optimizes distribution of materials according to task needs
- He/She organizes the installation, safe-guarding and monitoring of materials
- He/She ensures communication means are adequate and that they are regularly maintained
- He/She ensures that PUI staff are trained to use correctly these communications means
- He/She ensures the maintenance and correct use of IT equipment
Others:
- In connection with the services concerned, ensure that the office and guest house are well maintained and functional.
- He/She ensures that the contents of the hibernation kits are up to date and make the necessary purchases for their renewal.
- He/She ensure the classification of all the logistical documents of the Maiduguri database
- He/She ensures the quality of logistics monthly reports and their timely transmission
Required Skills
Mandatory Requirements:
- Language skills: Fluent in English, Fluent in Hausa
- Knowledge and skills: Pack Office, Computer maintenance, Leadership skills and ability to take decisions
- Education degree: Logistics, Technical degree
Work Experience:
- One year experience in NGO
- Team supervision is an asset
- Other requirements
- Commitment to the NGO values and principles
- Rigor and organization
- Attention to detail
- Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
- Able to manage stress and pressure
- Teamwork and team management
- Diplomacy and problem solving
- Honesty and integrity
Application Closing Date
24th April, 2017.
Method of Application
Interested and qualified candidates should submit the following documents:
- Updated CV,
- Letter of motivation,
- Copy of work certificates,
- Copy of relevant certificates
- Reference contacts.
Applications should be sent to:
[email protected]
Note
- The position must be clearly indicated on the e-mail subject.
- Only candidates who meet the selection criteria will be contacted.
- This position is open to Nigerian nationals only.