Human Resources Specialist Limited (HRSNG) - Our client, a reputable company, is recruiting suitably qualified candidates to fill the position below:
Job Title: C-suite Executive Assistant
Location: Lagos
Duties and Responsibilities
- Conduct research and prepare statistical reports.
- Write memos, letters, and reports and prepare top level presentations.
- Manage active calendar of appointments, process expense reports, arrange detailed and complex travel plans, itineraries, and agenda.
- Plan and coordinate to make sure the Executive’s schedule is followed and respected; act as gatekeeper and gateway to the Executive.
- Ensure smooth communication between the Executive and internal and external contacts.
- Research, prioritize and follow up on issues directed to or concerning the Executive, including sensitive and confidential matters; determine appropriate course of action, referral or response.
- Work closely and effectively with the Executive and keep him/her well informed of upcoming responsibilities and commitments, following as appropriate.
- Support and work collaboratively with the Executive in managing relationships for the success of the organization.
- Work on and manage special projects, and plan events as directed, ensuring that the Executive’s directives are meticulously followed.
- Handle and manage all matters proactively, expeditiously, accurately, competently, and with utmost confidentiality, ensuring and assuring that each deadline is met.
- Manage the Executive’s contact database, guard, assume and ensure security and safety of data.
- Serve as the Executive’s administrative liaison to the board of directors.
- Arrange conference calls, schedule and coordinate executive team meetings, all staff meetings, and off-site meetings; draft and circulate agenda and meeting notes and reports.
- Edit and complete first draft of all written communication.
- Work on all Executive’s strategic initiatives, coordinate outreach activities and keep Executive apprised.
- Answer phone calls and direct calls to appropriate parties or take messages.
- Record, type and distribute meeting minutes.
- Greet visitors and determine whether they should be given access to specific individuals.
- Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution.
- Open, sort and distribute incoming correspondence, including faxes and email.
- Perform general office duties such as ordering supplies and maintaining records management database systems.
- File and retrieve corporate documents, records and reports.
- Make all executive’s travel arrangements ensuring travel plans are seamless.
- Other duties related to the office of the Executive.
Minimum Qualifications and Experience
- Master's Degree, preferably an MBA from a renowned University.
- Experience supporting C-suite executives for 3 years or more.
- Advanced proficiency in MS Office Suite, Adobe Acrobat, and Social Media web platforms.
- Superior written and verbal communication skills.
- Strong technical acumen and capacity to accurately complete multiple tasks, simultaneously.
- Confident, assertive, flexible with a positive can-do attitude
- Strong time-management skills and ability to meet goals and deadlines.
- Strong ability to work under immense pressure, maintain composure, and manage stress.
- Strong sense of teamwork with ability to work collaboratively with varying teams.
- Exceptional attention to detail to produce error-free work 100% of the time.
- Ability to exercise good judgment and maintain confidentiality in all situations and at all times.
- Strong ability to maintain the credibility, dignity, integrity and respect of the executive office.
- Expert knowledge to arrange and coordinate hitch-free domestic and international travel.
- Extremely committed and dedicated hard-worker able to work long and late hours as required.
- Organized, focused, naturally driven and tenacious achiever.
- Ability and willingness to travel domestically and internationally, when required.
Application Closing Date
Not Specified.
How to Apply
Interested and qualified candidates should send their Cover letters with salary expectations and CV's to:
[email protected] In the subject line of your email, please write "C-SUITE EA 2017".
Note
- In line with our policy and practice, we will conduct a thorough and comprehensive background check on all finalists, before making a final job offer.
- Only shortlisted candidates will be contacted so no calls or email please.