Plan International is an independent child-centered international development organization committed to advancing the rights of children and fight against poverty. Plan has no religious, political and government affiliation. For over 78 years, we have supported girls and boys and their communities around the world to gain the skills, knowledge and confidence they need to claim their rights, free themselves from poverty and live positive fulfilling lives. Plan currently works in 70 countries including Nigeria.
We are recruiting to fill the position below:
Job Title: Admin and Logistic Officer
Job ID: 22028
Location: Maiduguri
Contract Duration: 20 Months
Role Purpose
- The purpose of this role is to provide administrative and logistical support for the Maiduguri field office in line with policies of Plan International Nigeria, donor requirements and Nigerian laws
- The post holder will be supervised by the Field co-originator and expected to work very closely with other members of the programme team, particularly the Grants and finance officer.
Key End Results and Typical Responsibilities
Administrative:
- Provide day-to-day support to staff, including telephones, internet service and office equipment and identify future needs
- Ensure timely welcome services, hotel and flights bookings and other support services for staff and visitors
- Manage contracts and services for the office and delegate houses and apartments.
- Prepare and file documents for signature and/or action, as necessary and ensure that that proper filing systems are in place for the office
- Support the planning and organization of meetings and workshops
- Ensure that vehicles are in good conditions and liaise with the Field Coordinator about necessary repairs and improvements as necessary
Logistics:
- Establish and maintain a well-functioning logistics support operation for the field office with special focus in the LGAs of operation
- Coordinate logistics and procurement operations with partners, finance, logistics and procurement units
- Maintain records of all outstanding purchase orders with external vendors and arrange transportation and forwarding services for all orders to ensure delivery on schedule
- Prepare reports on personnel and material movement and ensure that reporting requirements are fulfilled in an accurate and timely manner
- Ensure compliance with Plan International logistics standards and regulations
- Support other regional logistics needs as necessary
- Manage warehousing inventory
- Perform any other project related duties as specified by the Field Coordinator or DRM manager
Qualifications and Experience
- A degree in Business/Public Administration or related field.
- At least 2 -4 years of experience working in administration and logistics generalist role.
- Fluency in English with excellent writing and speaking skills is required.
Skills & Knowledge:
- Excellent and demonstrable experience in procurement processes and logistics management.
- Demonstrable experience in office management and staff coordination.
- Excellent writing and speaking in English language
- Knowledge and understanding of Nigeria’s policy environment
- Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching
- Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment respecting diversity.
- Experience with Microsoft Word, Excel, Power Point and Outlook.
Application Closing Date
Not Specified.
How to Apply
Interested and qualified candidates should:
Click here to apply online