Our Client a prominent company in the Aerospace industry is seeking the right candidates to fill the underlisted positions.
Sence is recruiting to fill the position below:
Job Position: Personal Assistant (Male)
Location: Lagos
Description
This is a dynamic role, which requires the right candidate to travel extensively within and outside Nigeria.
Responsibilities
- Manage and maintain the CEO's diary and email account
- Filter emails, highlight urgent correspondence and print attachments.
- Ensure busy diary commitments, papers, and travel arrangements are manage effectively including producing a daily folder with diary, necessary papers, etc. and troubleshooting problems.
- Conduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requests.
- Schedule on behalf of the CEO meetings between him and his direct reports an the committees and groups to which he is a member.
- Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the CEO to match his requirements.
- Filter general information, queries, phone calls and invitations to the CEO by redirecting or taking forward such contact as appropriate.
- Manage the process of calling for briefing on behalf of the CEO from start to finish ensuring that he is fully prepared for all engagements.
- Keep and maintain an accurate record of papers and electronic correspondence on behalf of the CEO.
- Prepare correspondence on behalf of the CEO, including the drafting of general replies.
- Minute general meetings as required and complete research on behalf of the CEO.
- Keep and retrieve files.
- Ensure guests meeting with the CEO are well taken care of.
- Provide a service that is in line with the CEO's work habits and preferences
- Carrying out specific projects and research
- Being involved decision-making processes.
Qualifications and Skills
- Minimum of 6 years' experience in an administration/executive assistant/PA role in a highly
- pressurized environment requiring tact. judgment and discretion in handling internal and external contacts (essential).
- Experience of diary management/researching and booking of travel and accommodation (essential).
- Experience of successfully working with senior management (essential).
- Must be proficient with the keyboard and IT applications (this may be tested during the selection process).
- Expert level in the use of Outlook, Word. Excel and PowerPoint
- Excellent organizational skills,
- Ability to multi-task and organize others
- Good interpersonal and communication skills
- Must be extremely sharp and smart
- Must possess an international passport and be willing to travel.
Application Closing Date
28th May, 2013
How to Apply
Interested and qualified candidates should forward their applications and resumes to:
aviationlag@gmail.com