AIDS Healthcare Foundation (AHF), the largest global AIDS organization, currently provides medical care and/or services to more than 350,000 individuals in 36 countries worldwide in the US, Africa, Latin America/Caribbean, the Asia/Pacific Region and Eastern Europe.
We are recruiting to fill the position below:
Job Title: Administration Officer
Req No: 2017-6484
Location: Nigeria
Category: Administrative/Clerical
Type: Regular Full-Time
Essential Duties & Responsibilities
- Supports planning, development and implementation of the program.
- Supports implementation and adherence to the financial and operating policies and procedures.
- Supports procurement and supply chain management of goods and supplies to supported health facilities and the program as a whole.
- Supervises appropriate utilization of program vehicles; responsible for scheduling of program vehicles to field activities
- Participates in the General staff meetings and other various meetings as assigned.
- Prepares monthly petty cash, and reimbursement reports for AHF finance department / local accountancy firm;
- Provides administrative support to the County program:
- Prepares monthly credit card, petty cash, and reimbursement reports for AHF finance department / local accountancy firm;
- Maintains and manages meeting calendar;
- Maintains and updates contacts database.
- Answers incoming phone-calls; oversee office voicemail;
- Collects and distributes incoming mail / arrange courier services when needed;
- Oversees office supply inventory; orders as needed;
- Develops and maintains filing system (mainly digital and also hardcopy when strictly needed);
- Monitors vendor invoices & accounts payable;
- Assist with visa applications (getting invitation letters);
- Check the email account on a daily basis, and forward information requests to the appropriate people;
- Communicate with accountancy firm on payment of invoices and on reimbursement of expense reports;
- Send original invoices, receipts and expense reports to the accountancy firm;
- Makes external hard disk backups of all updated files.
- Coordinates standing and ad-hoc teleconferences and meetings; send reminders, maintains and distributes meeting minutes and action-item grids;
- Writes minutes for each one of the AHF teleconference meetings;
- Provides administrative and logistical support for AHF’s Nigeria;
- Review and update the operations manager on all WIP in the states.
- Prequalify some cooperate vendors for procurement.
- Coordinates standing and ad-hoc teleconferences and meetings; send reminders, maintains and distributes meeting minutes and action-item grids;
- Writes minutes for each one of the AHF Nigeria meetings;
- Any other duties as may be assign by the supervisor.
Application Closing Date
Not Specified.
How to Apply
Interested and qualified candidates should:
Click here to apply online