Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.
We are recruiting to fill the position below:
Job Title: Finance Assistant
Location: Dutse, Jigawa
Starting date: As Soon As Possible
Direct Line Manager: Finance Officer
Objective 1
- To be in charge of the Book keeping (Cash Box) of the Base
Tasks and Responsibilities:
- Daily Check Purchase approval and release the required funds
- Enter advance request in the Advance book on daily basis
- Daily receive and check the eligibility of invoices submitted for payment (compliance with purchase voucher, required information) Establish a connection between ledger documents and physical counting.
- Daily enter invoices received in the Excel/SAGA books in consonance with AAH standards in terms of use of the chart of account, account code, contract code project and financial lines.
- Pay and enter in the cash book Per Diems, daily workers and other utilities
- Daily conduct cash counts for the cash book
- To ensure that all advances made during the month are justified before the final cash count according to CMP.
- Do weekly cash count for the cash book to ensure conformity with the physical cash.
- To close the base accountancy at month end, do a cash count to ensure physical cash counted agrees with book balance.
- To liaise with the Logistics department for any discrepancy and or missing documents.
Objective 2
- Ensure the classification and filling of the accountancy documents
Tasks and Responsibilities:
- To maintain all accounting documents (originals for the current month and photocopies for the past months) and copies of rental contracts: Cars, Trucks, Warehouse Office and Guest house (if any)
Objective 3
- Follow up on Payments to All Suppliers in Dutse
Tasks and Responsibilities:
- To maintain a spread sheet of suppliers payments for Dutse.
- To ensure all suppliers are paid according to terms designated in signed contract
- To work closely with logistics department to ensure suppliers are only paid when delivery notes have been signed or services rendered with correct documents.
Objective 4
- Ensure quality control of documents, filling and archiving.
Tasks and Responsibilities:
- On daily basis, check that all supporting documents are in accord with AAH guidelines
- To ensure daily that amounts on the invoices are in coherence with supporting documents and SAGA before payments are made.
- To promptly notify the Finance Officer/Field Manager of any irregularity relating to documentation.
- At month end, to check the accounting codes, project codes and budget lines to ensure accuracy and correctness.
- Make photocopies of all invoices and carry out the double filling of the accountancy at the end of the month.
- File all original hard copies of finance documents as per the mission financial guidelines
- Ensure that original copies (file) are sent to Abuja on or before the 10th day of the preceding month.
Internal & External Relationship
Internal:
- Finance Officer: Direct supervisor
- Field Manager: Technical support and exchange of information and collaboration on financial and planning matters
- Finance Coordinator: Technical support, exchange of information and collaboration on financial and planning matters
External:
- Suppliers, vendors, government and operational partners
Reporting Responsibilities:
- Monthly Cash Forecast inputs
- Mid monthly forecast review
- Monthly Accountancy Closure
- Weekly Accountancy Closure
- Provision of a weekly contribution to Base Situation report via Finance Officer to Field Manager
Position Requirements
- B.Sc/HND Accounting, Management, Finance, or related field; MBA or similar higher degree is a plus
- Minimum of 2 years’ experience in a finance and administration-related role.
Skills & Experience
Essential:
- Good understanding of the local language (Hausa)
- Professionalism
- Good organizer/planner
- Sense of confidentiality
- Sound Computer skills (Microsoft Word, Excel)
- Ability to manage and follow work plans
- Good interpersonal skills (communication, able to negotiate, influence, give effective feedback, be a team player)
- Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs
Preferred:
- Experience in a non-governmental organization is preferred
- Experience with donor-funded programs would be appreciated
- Familiar with SAGA and other accounting packages
Application Closing Date
21st January, 2019.
How to Apply
Interested and qualified candidates should:
Click here to apply online