Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.
We are recruiting to fill the position below:
Job Title: Finance and Admin Assistant
Locations: Bade and Potiskum, Yobe
Starting date: As Soon As Possible
Direct Line Manager: Finance and Admin Officer
Objective 1
- The Finance & Admin Assistant ensures that the cash box and cash books are perfectly maintained, as well as monitoring, inputting and archiving accounting documents
Tasks and Responsibilities:
- Establish a statement of needs for liquid assets in consultation with the Finance Officer in Damaturu
- Make payment of advances, in accordance with established procedures
- Keep the advance books and cash journal
- Record budget allocations and accounting codes of the expenses
- Before recording, check that the supporting documents complies with AAH procedures
- Ensure that accounting documenting are translated if necessary
- Check cash balances daily and report any discrepancies to the line manager
- Send to Damaturu accounting documents on weekly basis after a final check of supporting documentation
- Ensure cash box security and confidentiality of information
- Ensure that all staff submit the time-sheets and 10 minutes conversation on monthly basis before 5th of every month.
- Track and share leaves with Damaturu office.
Objective 2
- Manage accommodation for staff travelling to Potiskum/Bade, and ensure supplies in the office at all time.
Tasks and Responsibilities:
- Provide timely request of supplies required on monthly basis.
- Follow up with HR/Admin Officer to ensure timely receipt of supplies and make such arrangement that the supplies are available at all time.
- Arrange accommodation in Guesthouse and hotels based upon approved travel request.
- Ensure that all staff submit time-sheet and 10 minutes conversation on monthly basis before 5th of every month.
- Track and share leaves with Damaturu office
Internal & External Relationship
Internal:
- Directly reporting to Finance Officer Damaturu
- Technically supported Finance Co Abuja
- Liaise with Damaturu finance team
- Liaise with Log team / PMs
External:
- Suppliers, vendors, Government and operational partners
Position Requirements
- BSc./HND Accounting, Bachelor level degree in management, finance, or related field
- Minimum of 1 year experience in a finance and administration-related role.
Essential:
- Professional
- Organized with time management and planning skills
- Sense of confidentiality
- Strong computer skills, and familiarity with Microsoft Word and Excel
- Ability to manage and follow work plans
- Good interpersonal skills (communication, able to negotiate, influence, give effective feedback, be a team player)
- Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs
Preferred:
- Experience in a non-governmental organization is preferred
- Experience with donor-funded programs would be appreciated
Application Closing Date
22nd February, 2019.
How to Apply
Interested and qualified candidates should:
Click here to apply online