Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.
We are recruiting to fill the position of:
Job Title: Finance Assistant
Location: Damasak, Borno
Starting date: As Soon As Possible
Direct Line Manager: Finance Officer
Objective 1
- Responsible for the base cash box
Tasks and Responsibilities:
- Manage the base’s cash box and ensure that all advances made within the month are justified before the final monthly cash count.
- Visit the fields during various program/ activities to make payments.
- Support the program’s cash transfer implementation.
- Make payments and verify the consistency of supporting documents submitted in accordance with the AAH procedures, ensuring all invoices are accurate, consistent and signed.
- Check the nature of all documents presented for retirements (photocopy, original, pro forma, translation, date, signature, stamp, terms used, accuracy of calculations, etc.)
- On a daily basis, keep the books: to register all the PVs in the Excel/Saga books, in respect of AAH standards in terms of use of Chart of accounts and to fulfil the accounting code, the contract code, the project code, the financial line and the third party cells.
- Ensure that the physical cash box and the Excel/Saga cash book correspond on a daily basis.
- Close the cash book on a monthly basis & send it to Finance Officer.
Objective 2
- Ensure compliance of the supply chain guidelines and payment mode.
Tasks and Responsibilities:
- Respect Action Against Hunger purchasing procedures as per KLV3 when giving an advance and to report to Finance Officer and Finance Manager if these procedures are not respected.
- Ensure that Logistics and PMs comply with the supply chain guidelines.
- Liaise with the log department for any discrepancy and missing procedures.
- Clear and release cash advances with logistics/programs.
- Maintain a spreadsheet of supplier payments for Maiduguri and ensure that all suppliers are paid according to terms designated in the signed contract.
Objective 3
- File and archive the documents.
Tasks and Responsibilities:
- Check that all invoices and their amounts are present as from their reception and the coherence with the accountancy in excel file.
- For the monthly accounting closure check that the accounting codes, the project codes and the budget codes are accurate.
- Photocopy and file all the invoices/Documents (base financial books) according to the monthly base books respectively, before sending to Capital office for archiving.
- Check that all the invoices are present for each transaction in the accountancy.
- Classify & split the invoices according to their budget lines if necessary, particularly when they have been used in various operations (redistribution of the initial budget lines)
Internal & External Relationship
Internal:
- Directly reporting to Finance Officer.
- Technically supported by Finance Manager.
- Liaise with Finance Manager.
- Liaise with Capital finance team.
- Liaise with Log team / PMs.
External:
- Suppliers, vendors and Government.
Position Requirements
- Minimum of Bachelor's Degree/HND in Accounting, Management, Finance or related field; MBA or similar higher degree will be a plus.
- Minimum of 2 years’ experience in a finance and administration-related role.
Skills & Experience
Essential:
- Professionalism.
- Organized with time management and planning skills.
- Sense of confidentiality.
- Strong computer skills, and familiarity with Microsoft Word and Excel.
- Ability to manage and follow work plans.
- Good interpersonal skills (communication, able to negotiate, influence, give effective feedback, be a team player)
- Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs.
Preferred:
- Experience in a non-governmental organization is preferred.
- Experience with donor-funded programs would be appreciated.
Remuneration
Gross Basic Salary: NGN 156,995 - NGN 252,100 per month.
Application Closing Date
23rd May, 2019.
Method of Application
Interested and qualified candidates should:
Click here to apply online
Note: Qualified women are strongly encouraged to apply.