A reputable company is recruiting to fill the position below:
Job Position: Secretary
Location: Lagos
Reporting to: Managing Director/Sales Director
Scope and Purpose
- To provide personal assistance and administrative support to the Managing Director (MD) and the Sales Director (SD).
- To perform administrative activities to support sales function, ensuring the smooth flow of information and follow up for existing and prospective customers.
Key Result Areas & Responsibilities
Personal Assistance:
- Screening telephone calls, enquiries and requests, and handling them when appropriate.
- Organising and maintaining diaries and making appointments for MD and SD.
- Travel arrangements and processing travel expenses.
- Dealing with correspondence and writing letters.
- Setup and coordinate meetings and conferences.
- Dealing with incoming email, faxes and post.
- Producing documents, briefing papers, reports and presentations.
- Maintaining hard copies and electronic filing system.
- Other necessary services as directed by MD and/or SD.
Sales Administration:
- To support Sales function by preparing sales progress reports and other sales related records and reports and present them to MD/ SD on a regular basis.
- Sales order related coordination with Sales and Operations and Finance departments.
- Assist and attend to customer demands and requirements on phone and in writing.
- Responsible for addressing and resolving all client questions, inquiries, disputes or general issues in the most professional and effective manner.
- Negotiating with the suppliers and arranging gifts for customers based on the requirements of Sales, control and inventory of gifts already in stock.
- Other necessary services to the customers as directed by MD/SD.
Requirements
- Degree from a recognized University, preferably in Business or Management.
- 3 years experience in the relevant field in a large organization is a plus.
- Outstanding secretarial skills & IT basic applications: MS Office, Internet, e-mail etc.
- Excellent Communication skills.
- Must be a female and very presentable.
Application Closing Date
11th February, 2014.
How to Apply
Interested and qualified candidates should forward their CV (with height specified) and a full standing photograph to:
[email protected]