Jhpiego, an Affiliate of Johns Hopkins University is a global leader in improving healthcare services for women and their families.
We are recruiting to fill the position below:
Job Title: UNITAID TIPTOP Program Assistant (PA)
Location: Abuja
Reports To: Malaria Technical Advisor
Supervisees: TBD
Overview
- The Program Assistant (PA) will provide day-to-day support for project and office operations to ensure smooth running of all programmatic functions of the project in the assigned state.
- The Program Assistant will help manage the administrative, financial, logistical and programmatic tasks required for Jhpiego programs.
- This includes assisting with program administration including scheduling meetings, preparation or editing of program reports, and power point presentations.
Key Responsibilities
- The Program Officer will assist in the implementation, management, monitoring and evaluation of the TIPTOP project being implemented at the state level.
- This includes assisting with development of work plans, liaising with State Ministry staff, other partners and donors regarding implementation, monitoring and evaluation of programs.
- The PA will work with Finance department to arrange logistics for all Program activities and draft correspondence to partners, NGOs and other agencies as requested.
- The PA will maintain files and support the dissemination of project information among the project team and schedule and support visitors and meetings
- S/he will assist with drafting, editing and proofreading of technical materials and appropriate reports of program activities and results for technical leads and supervisors as requested.
- S/he will work collaboratively with other project team members to ensure necessary project planning, resource availability and management activities function smoothly and efficiently
- Provide administrative support in the design, implementation and monitoring of project activities.
- Order training materials in coordination with the Program team leaders and ensure that training materials and supplies reach training sites in a timely manner.
- Responsible for recording and disseminating program meeting minutes.
- Ensure that required technical and administrative reports are submitted in a timely way.
- Assist with organization of meetings, field visits, and other activities.
- Assist with maintaining the management calendar and keeping it up-to-date.
- Assist with gathering technical updates for program planning, training, components of evaluations and other studies on related programs.
- Assist in preparation of monthly, quarterly and annual work plans.
- Assist with other programmatic and administrative duties as required.
Required Qualifications
- Bachelor's Degree in Business Administration, Public Health or related field, or equivalent job experience
- 2-3 years' of experience in programmatic support of international health projects
- A broad variety of programmatic, administrative, financial, and computer skills (including Word Access, Excel, PowerPoint, Outlook, and Access), which may need to be acquired through very quick learning.
- Experience in coordinating USG funded projects and familiarity with international donor policies and administrative procedures
- Proven track record of working with a project team composed of technical experts, program, and finance staff.
- Fluency in verbal, written and interpersonal communication in English.
- Fluency in any local language in the project State will be an advantage
- Proficiency in writing and editing letters, reports, and documents.
Knowledge, Skills and Abilities:
- Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform.
- Excellent presentation skills and verbal and written communications skills.
- Previous experience working INGO.
- Proficiency in word processing, Microsoft Office and data software.
- Ability to travel 25% of time.
- Nigerian nationals are strongly encouraged to apply.
Application Closing Date
7th February, 2020.
How to Apply
Interested and qualified candidates should send their Applications to: [email protected] Indicate location in your Application & email title
https://www.hotnigerianjobs.com/hotjobs/270904/unitaid-tiptop-program-assistant-pa-at-jhpiego-nig.html