A reputable Electrical, Mechanical and Communication Engineering Services Company based in Lagos is recruiting to fill the following position:
Job Title: Personal Assistant to the CEO
Location: Lagos
Responsibilities
- Maintain and develop systems, procedures and records to maximize the CEO’s effectiveness
- Ensure necessary records are maintained that can readily provide current, accurate and accessible information
- Work within the framework of the corporate plan as directed by the CEO
- Support the CEO in the preparation and presentation of reports and proposals.
- Support the CEO in the preparation of all documentation required for key decision making.
- Comprehensive administration duties in support of the Chief Executive
- Acting as the principal conduit for communication with the board and senior management team
- Arranging the CEOs involvement in all corporate activities that warrant his/her input
- Arranging travel and accommodation for the CEO
- Day to day planning and organisation of the CEO’s diary
- Dealing with the CEO’s communications and correspondence
- Setting up meetings and appointments, organising venues and hospitality for visitors
- Taking responsibility for the ordering of stationery and office supplies
- Servicing the board including the production of agendas, minutes and key papers
- Taking action notes at all meetings as directed by the CEO
- Undertaking mailings and communication as directed by the Chief Executive
- Setting up and maintaining the integrated electronic and paper based filling systems
- Working with the communications team to maintain and develop databases and mailings
- Developing lists to ensure they are current and up to date at all times
- Work with the communications or PR team in establishing in promoting the business and the CEO’s leadership of it
- Any other duties appropriate to the post
Person Specification
A PA must be able to demonstrate understanding, experience and ability as follows:
Essential or for Training
- A PA will have demonstrable experience of working in support of a senior individual and have an understanding of the need for confidentiality
- A PA will have an understanding of the requirements and implications of working with a CEO
- A PA will have the ability to understand a broad range of business activities from HR to Marketing to Production to Finance
- A PA will demonstrate the ability to exercise compassion and assertiveness when situations demand
- A PA will be IT literate; experience of word, excel, PowerPoint, CRM or database management and other major software applications
- A PA will possess excellent administration and good secretarial skills
- A PA will possess excellent verbal and written communication skills
- A PA will have a demonstrable interest in the activity of the business
- A PA will have knowledge of procedures to ensure protocols are observed when dealing with internal and external customers on behalf of the CEO
- A PA will be keen to develop their experience through training, qualification and continuing professional development
- A PA will be a member of an appropriate professional body.
Requirements
- A bachelor degree in Humanities, an MBA is an added advantage
- Five years working experience in a similar position
- Age: The applicants must not be less than 25 years and not more than 40 years of age
Application Closing Date
13th March, 2014
Method Of Application
Interested and qualified candidates should send their applications and CVs to:
[email protected]