The Enhancing Nigerian Capacity for AIDS Prevention (ENCAP) Project is a five-year (2010 – 2015) USAID-funded project implemented by the prime partner, Deloitte Consulting, LLP, in collaboration with FHI 360. The project is implemented in the Federal Capital Territory (FCT) and Five States – Bayelsa, Rivers, Benue, Taraba, and Ebonyi. and expanding into Anambra, Akwa Ibom and Cross River States contingent upon award. The ENCAP project focuses on building both organizational and technical capacity of community-based organizations (CBOS), non-governmental organizations (NGOs), and faith-based organizations (FBOs) delivering HIV prevention services in communities within the target states.
ENCAP Project is preparing for a possible expansion of its geographical scope to cover Akwa Ibom and Cross River States and is seeking to recruit a Grants and Finance Associate who will work with the Finance and Grants team to administer and monitor grants to partners in these two states. This position is based in Abuja, FCT and is contingent on continued funding for the expanded geographical scope. There will be no provision for relocation costs.
Job Title: Grants and Finance Associate
Location: Abuja
Duties and Responsibilities:
- Oversee grant awards to an assigned portfolio of local partner organizations, and ensure efficient financial administration of the ENCAP service delivery grant program
- Maintain a grants tracker for all subgrants, including a submissions tracker
- Work closely with the Regional Coordinators and Finance and Grants team on development and review of grants, specifically grantee budgets, financial documentation, and financial management systems
- Within assigned portfolio, review all grantee financial reports and reimbursement requests for appropriateness and ensure grantees are in compliance with administrative and financial policies, procurement requirements, procedures, and generally accepted accounting principles
- Conduct routine verification of expenses claimed and ensure compliance with USG cost principles
- Collate and prepare documentation for disbursement of funds to grantees; assist in disbursement of funds as required
- Assist in developing budget, provide support in procurement, remitting payments and reconciling advances for ENCAP trainings
- As assigned by the Grants and Finance Officer, assist /with financial backstopping for FHI 360’s ENCAP activities including funds transfers (local and international); monthly imprest, processing consultant fee payments, preparing financial reports and pipelines for submission to FHI 360/HQ; administration of payroll for FHI 360-hired ENCAP staff; and maintenance of computer-based financial tracking system for project transactions
Qualifications:
- Minimum of a Bachelors' Degree in Finance and/or Accounting;
- Minimum 3 years of relevant work experience, including at least 1year professional experience in financial and grants management
- Experience in grants management and financial monitoring
- Experience with financial and managerial accounting, budgeting, payroll and procurement process preferred
- Excellent organizational skills
- Experience in providing financial technical assistance to grantees preferred
- Strong financial, audit and computers skills: proficiency in MS Office and database skills, and QuickBooks
- Excellent written and oral communication and negotiation skills
- Ability to work as part of a team and communicate with a diverse group of external partners and staff
- Ability to travel at least 35% of the time.
Application Closing Date
21st April, 2014
Method of Application
All applications should be sent to:
[email protected] no later than April 21, 2014. Please use the subject line: “Grants Associate”. Please note that only shortlisted candidates will be contacted.