Finance / HR Assistant - (SMC) at Medecins Sans Frontieres (MSF) - Switzerland

Medecins Sans Frontieres (MSF) is an international, independent, medical humanitarian organization that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion, and natural disasters. MSF offers assistance to people based only on need and irrespective of race, religion, gender, or political affiliation.

We are recruiting to fill the position below:

Job Title: Finance / HR Assistant - (SMC)

Location: Ngala / Rann / Banki - Maiduguri, Borno
Employment Type: Contract
Type of Contract: Fixed Term

Scope of Responsibilities and Accountabilities

• Execute administrative tasks and do a follow-up of project accountancy, according to the administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep strict control over monetary resources.
• Execute administrative and legal related tasks, under the supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance, and on-time payments.
• Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
• Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
• Update Social security Tax office employee files in order to meet legal requirements and duties.
• Draw up monthly payslips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF’s interests.
• Follow up on all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
• Assist the administration manager in the provision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
• Make all administrative information available to the staff (posting, meetings, etc.)
• Classify and prepare all accounting pieces as requested by the Administration Manager.
• File the accounting documents and enter the accounting pieces in the accounting software, with support from the Administration Manager and/or the Accounting Manager (ACMA).
• Support the Administration Manager in translating documents into the local language. Assists the Administration Manager in meetings upon request.

Minimum Requirements

• Interested candidates should possess a Bachelor's Degree with 2 - 8 years relevant work experience.
• Desirable finance, business, or administration-related diploma.
• Essential previous working experience of at least two years in relevant jobs.
• Desirable experience in MSF or other NGOs in developing countries.
• Mission language and Hausa language essential
• Essential computer literacy (word, excel, internet)
• Results
• Teamwork
• Flexibility
• Commitment
• Stress Management

Application Closing Date
8th June, 2021 at 12 h 00.