Procurement Associate at Helen Keller International

Helen Keller International - Founded in 1915, Helen Keller International is dedicated to saving the sight and lives of the most vulnerable and disadvantaged. We combat the causes and consequences of blindness and malnutrition by establishing programs based on evidence and research in vision, health and nutrition. We currently have more than 180 programs in 21 African and Asian countries.

We are recruiting to fill the position below:

Job Title: Procurement Associate

Location: Abuja (FCT)
Reports: Procurement / Logistic Officer

Scope of the Position

• The role of the Procurement Associate is to assist the Procurement/Logistic Officer to procure goods and services in compliance with Helen Keller procurement policies and procedures.
• S/he collects proforma invoices on approved purchase requisitions, prepares offer analysis and makes recommendations. Once the purchase order has been completed, the Procurement Associate will follow up to assure delivery.
• She/he maintains procurement data including supplier list and standards of goods and services, and ensures the effectiveness of procurement in timely and cost-effective manner.

Responsibilities

• Coordinating travel of Helen Keller personnel; booking flights, hotels, etc. – when required
• Run errands in town (postal services, pick up supplies)
• Obtain RFQ’s and submit to proper department
• Assistance with the preparation of Request for Quotation, Initiations to Bid, Requests for Proposal
• Assist the Procurement Officer in maintaining current up to date Procurement documents and Manuals
• Routing copying and circulation of quotes, bids and proposal for evaluation;
• Researching pricing obtaining quotes locally on low value items;
• Assist with the coordination with the selected bidder to ensure completion of administrative processes including Bid Security, contract award notice and that contract documents are distributed accordingly.
• Receive the approved PF from user department and process the appropriate documents procedures for purchases/Services/Contracts after recording the PF on the procurement register.
• Check and classify the precedence of the requisition and process as priority setting of the material needed.
• Coordinate with requestor and make sure the right materials needed. Find out the sample of material to be purchased if necessary;
• Provide purchased materials to the responsible receiving office and do all actions for completing the process.
• Maintain appropriated records to ensure that procurement process, decision, and contractual agreement are accurately documented for accountability and audit purpose.
• Do market survey for prices of goods
• Assist the Procurement Officer to ensure all assets purchased with cost price of $200 and above are recoded on Asset Panda and each asset tagged.
• Keep up to date vendor list with current vendor information
• Carry out due diligence and physical verification of vendors from time to time.
• Maintain complete files for vendor eligibility documentation.
• Perform other duties related field as assigned by supervisor.

Qualifications

• University Degree in Purchasing or related field.
• Three years’ experience in procurement.
• Ability to work under pressure.
• Planning and scheduling skills.
• Experience in a USG or donor funded project or NGO preferred.
• Excellent interpersonal skills; demonstrated ability to interact professionally with a culturally diverse staff, clients and consultants.
• Ability to work independently, take initiative and ability to meet deadlines with attention to detail and quality.
• English fluency including business terminology required.
• Demonstrated intermediate computer skills in Microsoft Office Suite applications

Application Closing Date
13th August, 2021.