Confidential / Administrative Secretary at Noble Guide Academy

Noble Guide Academy is a faith based co-educational institution with over 15 years of experience delivering quality education to Muslim children in Abuja. We offer programmes from Preschool up to Secondary and are always happy to welcome diverse and talented individuals into our community.

We are recruiting to fill the position below:

Job Title: Confidential / Administrative Secretary

Location: Kubwa, Abuja (FCT)
Employment Type: Full-time

Job Functions and Responsibilities
The School Secretary shall:

• Organize and maintain an efficient and effective office that handles a variety of tasks for the administration, faculty, students, and parents of the school.
• Distribute mail and handle correspondence of the office (online & offline), responding to routine requests for information, word processing, and proofing letters and responses.
• Type, reproduce and distribute notices to staff, students and parents.
• Act as a receptionist, greeting visitors, answering telephone calls in a pleasant and efficient manner, and communicating effectively in routine, sensitive, and confidential matters.
• Register new students, secure appropriate student records, maintain confidential student records, and transfer records for students moving to other schools.
• Maintain attendance data for each staff member, recording attendance, absences, and other required information. Prepare attendance reports, coordinated with payroll data, as required.
• Maintain efficient and well organized electronic and paper data collection and filing systems, including confidential student and personnel files.
• Order and maintain office supplies.
• Protect confidentiality of records and information about students and staff, and use discretion when sharing any such information within legal confines.

Requirements

• A Bachelor’s Degree in a relevant field
• Familiarity with basic office equipment such as printers, copiers and scanners.
• Working knowledge of relevant software applications including database management & graphic design software
• Knowledge of statistical & data analysis
• Possess excellent organizational skills.
• Excellent written and verbal communication skills.
• Good problem-solving skills
• Ability to multitask effectively
• Previous work experience in a school office setting is an added advantage.

Application Closing Date
2nd September, 2021.

How to Apply
Interested and qualified candidates should:     
Click here to apply online

Note: Only shortlisted candidates will be contacted.