Stresert Services Limited - Our client is a high-profile personality, a Forbes entrant, and the CEO of successful business investments/companies in the country in need of a female Personal Assistant with experience, international exposure, and professional persona.
Job Title: Female Personal Assistant
Location: Lagos
Job Description:
- The Personal Assistant will provide high-level, confidential and administrative support to the office of the CEO
- The PA will be in charge of wardrobe management for the CEO at various events and functions
- She is expected to have in-depth knowledge of the various business units under the Group
- She will be in charge of preparing non-vetted public speeches for the CEO at seminars, symposia, etc.
- The ideal candidate must be exceptionally eloquent with impeccable communication skills
- She must have international exposure (most preferably, studied abroad)
- Her duties may be clerical, administrative and project-based and include scheduling travel, arranging meetings, handling information requests, preparing reports and correspondence and liaising with board members.
- This position is often privy to confidential information and as such, requires diplomacy and discretion.
- In a nut shell the role provides an efficient and responsive administrative, organizational, and logistical service to the MANAGING DIRECTOR, helping her to manage and prioritize her time.
Desired Skills & Experience:
- Essential responsibilities and duties may include, but are not limited to, the following:
- Assist the CEO in conducting daily, weekly, monthly, quarterly, & annual reviews of tasks and correspondences.
- Filter emails and calls highlight urgent correspondence(s).
- Ensure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc.
- Conduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requests.
- Schedule on behalf of the CEO meetings between her and his direct reports and the committees and groups to which she is a member.
- Coordinate travel and accommodation requirements in connection with Admin unit and ensure arrangements are in place for the CEO to match his requirements.
- Keep and maintain accurate record of papers and electronic correspondence on behalf of the CEO.
- Prepare correspondence on behalf of the CEO, including the drafting of general replies.
- Keep and retrieve files for the CEO as at when needed.
Experience:
- Demonstrable experience in an administration/executive assistant/PA role in a highly pressurized environment requiring tact, judgement and discretion in handling internal and external contacts (essential).
- Experience of diary management/researching and booking of travel and accommodation (essential).
- Experience of successfully working with senior management (essential).
Knowledge:
- Must be proficient with the keyboard and IT applications (this may be tested during the selection process).
- Expert level in the use of Microsoft Outlook.
- Intermediate level in the use of Word, Excel and PowerPoint.
Skills (all essential):
- Excellent organizational skills, ability to multi-task and organize others.
- Excellent oral and written communication skills and ability to professionally represent the CEO’s office.
- Ability to work under pressure and be flexible as part of a small team.
- Attention to detail and deadlines.
- Ability to filter information and assess priorities.
- Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances.
- Ability to prioritize and manage own workload amid conflicting demands and busy work periods.
- Ability to think ahead and anticipate needs before they arise.
- Ability to exercise discretion in dealing with confidential or sensitive matters.
- Confident and able to work with own initiative and with limited supervision
Salary
Salary is between N500,000 to N850,000 monthly depending on experience
Application Closing Date:
31st Sept. 2014
How To Apply
COMPULSORY APPLICATION ESSAY
- Applicants should send in a one-page document essay highlighting
- Previous related work experience as PA; direct report-line and employer Duties carried out
- Educational qualification (foreign or local)
- Last salary (that can be verified with payslips)
- Official trips outside Nigeria (if any)
- Indicate readiness to embark on long distance trips (local and abroad) with CEO
- Suitability for the job and reason for application
- Other information that might enhance the applicant’s chances, etc
Forward the application essay, passport photograph and CVs to:
[email protected] using
"PA-2-CEO" as the subject. Any application without the aforementioned will not be treated and only shortlisted applicants will be contacted.