Finance Assistant at Mines Advisory Group (MAG International)

The Mines Advisory Group (MAG) is a global humanitarian and advocacy organisation that finds, removes and destroys landmines, cluster munitions and unexploded bombs from places affected by conflict.

We are recruiting to fill the position below:

Job Title: Finance Assistant

Location: Abuja

Overview of Role

• The Finance Assistant will assist the Finance Officer/Unit with all financial matters related to the MAG Nigeria programme including administration and filing of all financial records and documents.

Responsibilities

• Responsible for accurate recording of financial transactions, expenditure and advances in the MAG cashbook on a daily basis.
• Prepare bank reconciliation statements for all MAG accounts.
• Ensure that all supporting documentation are reconciled (with receipts, bills, boarding passes, bank notifications e.t.c), stamped PAID, filed, serialized, scanned and archived as back- ups on the server/teams.
• Manage the office imperest system. Maintain adequate cash balance in the office safe, conduct weekly cash counts, reporting any discrepancies to the Finance Officer (FO) immediately.
• Monitor staff advances to ensure they are reconciled on a timely basis.
• Ensure time sheets for all staff are completed with appropriate allocation percentages through regular reconciliation meetings with the appropriate Human Resource personnel.
• Ensure that staff payslips are signed and archived on a monthly basis.
• Assist the Finance Officer to ensure that accurate and complete accounting and relevant records are maintained and filed in a good order and easily retrievable.
• Assist the FO to ensure that payments processed in line with financial and procurement policies and procedures.
• Assist the FO with compliance visits when the need arises.
• Provide support to all donor and internal audits in co-ordination with the FO. This will include the collation of documentation and provision clarity to the FO when required.
• Any other administrative task as required by the Finance Department.

Qualification

• First Degree in Accounting or related field.

Essential Requirements:

• At least two (2) years of previous experience, working in a finance/administrative role (NGO or other international agency experience is an added advantage).
• Previous experience in book-keeping/accounting and the use of spreadsheet.
• Excellent attention to detail.
• Previous experience of keeping good administrative records.
• Good written and spoken English.
• Good prioritization skills and ability to work calmly under pressure.
• Good communication and interpersonal skills.
• Self-motivated and flexible approach to work.
• Interest in and commitment to MAG’s humanitarian mandate.

Application Closing Date
5th January, 2022.

How to Apply
Interested and qualified candidates should send their CV and Cover Letter in the same document to: [email protected] using "MAG_FINANCEASSISTANT_YOUR NAME" as the subject of the mail.

Note

• Please send your application in English with your CV and cover letter in the same document.
• Female candidates are encouraged to apply.
• Nigeria National required.
• Your application document should be titled in the following format:  MAG_FINANCEASSISTANT_YOUR NAME, and this should also be the subject of your email
• Note that applications which do not adhere to these instructions will not be reviewed.
• Any applications received after the closing date will not be considered.