Warehouse Assistant at the International Medical Corps (IMC)

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and Nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in under-served communities worldwide.

We are recruiting to fill the position below:

Job Title: Warehouse Assistant

Location: Damboa, Borno
Department: Logistics / Procurement

Job Summary

• Reporting directly to Warehouse Officer, Warehouse Assistants perform a number of duties aimed at ensuring that the operations of a warehouse are run smoothly on a daily basis.
• Their work includes assisting Warehouse Officers and managers in making sure that the flow of goods/food in and out of the warehouse is handled effectively.
• They control the flow of stock, monitor the coming in and going out of food/goods, and handle stock records within a warehouse environment.

Main Responsibilities

• Take orders from Warehouse Officer or Managers on a daily basis and review them thoroughly
• Ensure proper loading and unloading of food onto or from the trucks
• Ensure that the correct quantity has been received by comparing received goods/food quantities with information on the work order/packing list
• Identify any damaged or missing food/goods cartons and record pertinent information
• Ensure that delivery forms are signed only upon satisfaction of completed order
• The move received goods to appropriate storage areas and ensure bin cards are prepared or updated and put accordingly.
• Make sure that all goods are labeled properly using an appropriate lot and item numbers
• Allocate storage space for food items based on their types and sizes and expiry dates
• Isolate and report any broken or damaged food items/goods at the time of order picking
• Ensure that information of picked goods is recorded in a logbook and submitted to the commodity Warehouse Officer or Manager
• Identify stock that is not being utilized and report to warehouse officer.
• Carry out a physical inventory of all items in stock on a weekly, monthly basis, and anytime upon request or convenience.
• Pay attention to use-by dates of food and medicine, ensuring proper stock rotation. Advise Warehouse Officer whenever expiry dates are approaching (within 2 months).
• Identify stock that is not being utilized and report to warehouse officer.
• Establish and maintain meaningful relationships with WFP food transporters to ensure a smooth working environment
• Maintain stable temperature conditions within the warehouse especially where perishable food items are concerned
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to IMC and to not jeopardize its humanitarian mission in Nigeria.
• Check daily that the store is clean, organized, and is regularly ventilated
• Arrange stocks in such a way that they are easy to count, and aisles are accessible
• Check daily and record the temperature and humidity of the medical and RUTF stores
• Remove/ separate infected products and inform in writing the Warehouse Officer.
• Separate foodstuffs from other stock and pay special attention to dangerous goods.
• Ensure storage facilities are free from rats, rodents, and any other pests which may damage stock and periodically plan for fumigation of storage facilities.
• Plan for disposal of expired/ infected products in collaboration with the Warehouse officer and program teams.

Communication and Teamwork:

• Ensure good communication with peers and donor’s representatives including Transporters
• Facilitate harmonious working relationships with partners, beneficiaries, and other stakeholders.
• Report problems encountered in the warehouse or within the team to the Supervisor
• Propose solutions to solve any problem faced and report them to the Supervisor
• Participate actively in regular staff and program meetings
• Prepare weekly team’s work schedule and submit to the Emergency Program Coordinator.

Prevention of Sexual Exploitation and Abuse:

• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.

Compliance & Ethics:

• Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.

Qualifications and Experience

• A Degree or HND in a numerical discipline or relevant Business field is desired
• At least 1 year of experience in large scale Logistics operation, Manufacturing and or food assistance distribution.
• Strong organizational skills and discipline to follow outlined procedures; ability to interact effectively with international and national personnel.
• Excellent oral and written English skills. High computer skills on MS Office (Excel, Words. Outlook) programs.
• A demonstrated ability to multi-task and process information into action as to not delay program activities.
• A clear understanding of procurement ethics and donor compliance is essential.
• Willingness to travel throughout the project areas in Borno State is required.
• Must read and understand and demonstrate willingness and ability to follow guidelines.
• Capacity to work under stressful situations and Strong organizational and time management skills and capacity to coordinate work across multiple departments and sites.
• Experience living in remote or isolated work stations, or insecure locations.

Key Competencies:

• Strong communication skills: oral, written and presentation skills.
• Should be a team player and culturally sensitive.
• Demonstrated proficiency in computer applications such as Ms Word, email and utilization of the internet.
• Strong leadership, team building, conflict resolution and ability to deliver IMC’s strategic objectives.
• Extremely flexible, and have the ability to cope with stressful situations.
• Commitment to and understanding of IMC’s aims, values and principles.

Application Closing Date
1st February, 2022.