We are recruiting to fill the position below:
Job Title: Head, Procurement
Location: Victoria Island, Lagos
Department: Operations
Job Summary
- The Head, Procurement will oversee the development and implementation of a procurement strategy to ensure materials, supplies, equipment, and services are available to all company locations on a timely and economical basis, including vendor management, administration of service level agreements, etc
Organisational Relationships:
- Reports to: Chief Operating Officer
- Direct Reports: Sourcing Analyst, Supply chain planning
- Internal Relationships: Vendor Relations Management officer
- External Relationship: Vendors and Suppliers.
Key Role and Responsibilities
- Oversee the sourcing process; locating and maintaining the best and cost-effective sources for the supply of components, materials, and services to service the needs of the organisation
- Develop procurement and contracting strategy/policy and guide the implementation of same across the organization
- Ensure continuous evaluation of all policies/processes to maintain effectiveness and efficiency in all procurement activities
- Manage and provide guidance on supplier’s tenders, bids, and quotations in conjunction with requesting departments and ensures compliance to the organization’s contracting and procurement policies
- Drive the establishment of a central database of suppliers and sub-contractors with a proven track record of price competitiveness, reliability, and ability to meet specifications
- Coordinate the selection of suppliers that can act as long-term partners and build relationships with same in a bid to contribute to the organization’s overall objectives
- Ensure proactive and strategic relationship management with company’ OEMs and other suppliers that guarantees common understanding
- Develop and maintain system to monitor stock levels across company’ branches, warehouses, and retail outlets
- Spearhead the continuous improvement of procurement and contracting processes across the organisation e.g., turnaround times and ensure that the procurement unit delivers quality service to its internal customers
- Liaise with the legal and compliance team to review procurement contracts, ascertain that all procurement and contracting activities meet laws and standard regulations
- Monitor the purchasing reports for all the agreements held with suppliers and vendors, and ensure resources are allocated efficiently
- Finalise purchase details of orders and deliveries, collaborate with key persons to ensure clarity of the specifications and expectations of the organisation
- Foresee alterations in the comparative negotiating ability of suppliers and clients, also expect unfavorable events through analysis of data while preparing control strategies
- Perform risk management for supply contracts and agreements, control expenditure and form a culture of long-term saving on procurement costs
- Perform any other duties that may be assigned by the Chief Operating Officer.
Key Performance Indicators:
- % Variance to expense budget
- Value of procurement savings
- Rate of emergency purchases
- Supplier defect rate
- Compliance rate
- Purchase order and invoice accuracy
- Purchase order cycle time
- Timely delivery of procured materials
- Effectiveness and impact of SLAs
- Effective and proper documentation of records
- Procurement return on investment (ROI).
Job Specifications
Academic Qualification:
- Bachelor's Degree in Supply Chain Management, Business Administration, Logistics, or related field.
Professional Qualification:
- Membership with relevant professional bodies.
Experience:
- 10 years relevant work experience
- Deep knowledge of sourcing, procurement, and supplier management activities
- Sound understanding of key supply chain processes (i.e., procurement planning, vendor management, SLA administration. etc.)
Skills & Competencies:
The competence proficiency levels required for the position are defined using the following key terms.
- People Management - Skill
- Analytical - Skill
- Strategy - Skill
- Leadership - Skill
- Project Management - Skill
- Commercial Acumen - Skill
- Negotiation - Mastery
- Communication – Skill
- Credibility - Skill
- Adaptability- Skill
- Teamwork - Skill.