Executive Assistant at Walex Biz Nigeria Limited

At Walex Biz Nigeria Limited, We Provide powerful web hosting service of all kinds ranging shared hosting, VPS hosting, Email Hosting, Reseller Hosting, Email Hosting and Dedicated Hosting. with high-performance infrastructure and high level security. We are also into all cloud computing applications development including web, mobile applications and cloud technologies. we develop and designed with one question in mind - How does this new technology help people and what problem does it solve?.

Walex Biz also provides Cyber Security technology that increases your agility to stay away from cyber threats and protect you seamlessly. our penetration testing team uses an industry leading methodology to identify hard-to-find vulnerabilities and weaknesses often missed by conventional testing. We offer a variety of services including infrastructure penetration testing, web and mobile application testing, social engineering, red team exercises, source-code reviews and exploit development all to help you protect your most valuable assets - your data and your company.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Abuja (FCT)
Employment Type: Full-time

Job Description

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
• Maintaining comprehensive and accurate records
• Performing major accounting duties
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Answering phone calls in a polite and professional manner
• Welcoming visitors and identifying the purpose of their visit before directing them into the CEO's office.
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
• Acting as the point of contact among executives, employees, clients and other external partners
• Managing information flow in a timely and accurate manner
• Conduct any research the executive needs
• Problem solve any issues that the executive requests
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Accurately recording minutes from meetings.
• Provide general administrative support.

Job Requirements

• B.Sc in any related field
• 4 - 10 years experience
• Must be female
• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent knowledge of MS Office Suite.
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.

Application Closing Date
25th February, 2022.