John Snow Incorporated (JSI) is a public health research and technical assistant firm dedicated to improving the health of individuals and communities throughout the world. It manages the USAID/DELIVER PROJECT and the Supply Chain Management System (SCMS) project in the Nigeria office.
JSI is recruiting to fill the below position:
Job Title: Program Consultant
Location: Nigeria
Job Type: Consultant
Duration: 6-7 months
Job Description:
Under the guidance of the Senior Clients Relations Advisor, the Program Consultant will perform complex and confidential administrative functions ensure that assigned executive operations flow smoothly. S/he will manage and provide direct support to the Country Director, Deputry Chiefs of Pary and the Senior Clients Relations Advisor on all administrative issues as well as manage a centralized mail and filing system for the Country Director and the Senior Clients Relations Advisor.
Key Responsibilities:
Mails and Documentation:
- Enter details of all documents received into the document registry, manage all incoming and outgoing correspondence on behalf of the Country Director and DCOPs, including reports, forms, faxes, and emails.
- Back up documents and disseminate the information as appropriate
- Draft correspondence and reports as requested, record minutes of staff meetings and circulate same amongst the staff
Communication:
- Collate information on project activities for proper documentation and disseminate for project close-out or transition
- Assist the senior Clients Relations Advisor in identifying success stories for publications
- Write, edit and proofread articles for publication
- Support the communications department on newsletter publication
- Update JSI’s contact lists of staff and partners
Schedules and Meetings:
- Maintain/update the Country Director’s and DCOPs’ calendars, schedule appointments and meetings and provide logistic support for workshops and training programs
- Manage external meetings involving the Country Director, DCOPs and government counterparts and take minutes of such meetings
- Track and follow-up on the status of outstanding actions and requests on behalf of the Country Director and DCOPs as well as manage travel arrangements, travel authorizations and expense reports
Information and Contact List:
- Coordinate and manage international travels and oversee hotel reservations for international stuff and obtain travel concurrence/approval
- Prepare and manage contact lists of all JSI integrated offices and regularly update the state contact persons list
Others:
- Perform other duties as assigned by the Country Director and the Senior Clients Relations Advisor
Requirements
- University Degree, recognized equivalent or HND
- 3-5 years’ experience as an administrative assistant, executive assistant, program assistant or personal assistant
- Administrative and secretarial skills are ESSENTIAL for this position
- Proficiency in work processing, PowerPoint and Excel
- Proficiency in secretarial skills, including grammar, spelling and proofreading
- Familiarity with operations of international NGOs is a plus but not mandatory
- Good understanding of English Language with good poise and diction
Knowledge, skills and abilities:
- Considerable skills in oral and written communication including ability to communicate effectively and tactfully with all levels of staff, donor representatives, collaborating agencies, individuals from diverse cultures, and the public
- Ability to work independently to organize, coordinate and effectively process work assignments, while paying attention to detail
- Initiative and discretion in judging and managing confidential matters, materials and sensitive issues
- Considerable knowledge of office equipment, practices and procedures and a willingness to increase knowledge and update skills as required
- Ability to manage high volume work flow efficiently, manage multiple tasks simultaneously, set priorities, and manage demanding workload
- Ability to anticipate the technical and administrative support required and to retrieve and obtain information from various sources
Application Closing Date
5th November, 2014
Method of Application
Interested candidates should send their CV's and cover letters, stating why they consider themselves suitable for the position to:
[email protected]
Note: Applicants should include the title of the position they are applying for as the subject line of their email. Applications without a cover letter stating suitability will be rejected and only shortlisted candidates will be contacted.