Admin Executive at Total Bakery Solutions

Total Bakery Solutions is an enterprise crafted solely for the creation of solutions using innovative initiatives for the baking industry.

We are recruiting to fill the position below:

Job Title: Admin Executive

Location: Lagos

Job Description

• To ensure that fresh ingredients and supplies are available when daily production starts in the early morning hours.
• Monitoring the material issuing process and ensure that materials are issued only according to the standard given by the Manager.
• To establish a professional brand, consistent image, and stellar reputation for the Company.
• Maintaining daily attendance records.
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Ensures the smooth and adequate flow of information within the organization to facilitate other business operations.
• Monitor costs and expenses to assist the Manager in Budget preparation.
• Monitor inventory of office supplies and the purchasing of new materials paying full attention to budgetary constraints.
• Receives visitors and directs them to the appropriate offices.
• Ensure that the office and company environment is thoroughly clean and presentable.
• Ensure operations adhere to policies and regulations.
• Liaise with vendors and suppliers on behalf of the Company.
• Acting as the first point of contact: dealing with correspondence and phone calls.
• Preparing weekly reports on material usage, office cleaning schedule, maintenance sheet, and fuel reconciliation sheet.
• Managing diaries and organizing meetings and appointments, often controlling access to the Manager.
• Booking and arranging travel, transport, and accommodation.
• Typing, compiling, and preparing reports, presentations, and correspondences.
• Authorize fuel vouchers for the release of fuel to office vehicles and monitor its usage.
• Managing databases and filing systems for proper recording, documentation, and safekeeping of files and records.
• Collating and filing expenses incurred in the operation of the business.

Requirements

• B.Sc or HND in Business Administration or any Social Sciences or Management discipline with a minimum of 2.1 from a tertiary institution
• At least 2 - 5 years of work experience in a similar role.
• Applicant must possess excellent organization skills.
• Applicant should possess good communication and interpersonal skills.
• Should be skilled in negotiation and bargaining.
• Should be smart and computer savvy.
• Knowledge of human resources management is a plus.
• Should be able to multitask and manage pressure.
• Should reside in Lagos State (Ajah or environs).

Application Closing Date
10th April, 2022.