Receptionist at Breakthrough ACTION Nigeria

Breakthrough ACTION ignites collective action and encourages people to adopt healthier behavior - from using modern contraceptive methods and sleeping under bed nets to being tested for HIV and preventing the spread of zoonotic diseases - by forging, testing, and scaling up new and hybrid approaches to social and behavior change.

We are recruiting to fill the position below:

Job Title: Receptionist

Location: Abuja

Summary

• The Receptionist will be responsible for handling front office reception and administration duties, including greeting and welcoming visitors, answering phone calls, notifying staff of visitor’s arrival, and setting up conferences/meetings.

Essential Duties and Responsibilities
In addition to the general duties described above. Specific duties and responsibilities include the following:

• Welcome visitors by greeting them in person or via telephone;
• Attend to all visitor related queries and escalate complex queries where necessary;
• Assist to maintain security by monitoring the guest logbook and issuing visitor badges;
• Notify the Admin Officer II-Safety and Security or the office security guards of any suspicious visitor(s) within the (front) office environment;
• Ensure reception area is tidy and presentable, with all necessary stationery and materials (e.g. pens, forms and brochures)
• Answer and forward phone calls as needed;
• Manage meeting rooms requests and allocations
• Set up conference/meeting rooms as needed including electronic presentations;
• Perform other clerical receptionist duties such as filing, photocopying, etc.
• Receive and dispatch mails/letters and other materials to the appropriate staff, office or unit;
• Assist with office logistics arrangements as needed;
• Manage the front office supplies and keep inventory of stock.
• Other duties as assigned.

Minimum Qualifications, Skills & Experience

• Minimum of HND / Bachelor’s Degree;
• 1 - 2 years’ experience in similar position;
• Experience working with donor-funded projects is desirable;
• Working Knowledge of MS Office Packages;
• Knowledge of basic administrative procedures;
• Strong verbal communication skills (written & spoken) in English language
• Strong problem-solving skills;
• Ability to work independently and proactively.

Application Closing Date
5th April, 2022.