Head of Committee Secretariat at a Foremost Private Members Family Club

A foremost Private Members Family Club located in a quiet and serene area of Lagos Island, Lagos State, is recruiting suitable candidates to fill the position below:

Job Title: Head of Committee Secretariat

Location: Lagos Island, Lagos

Job Summary

• We requires the services of a Head of Secretariat to complement the services of Executives/Management to ensure proper records and proceedings of the Executives / Management are maintained.

Responsibilities

• Supervising and coordinating the work of the Secretariat.
• Be responsible for the daily functioning of the office of the Committee Secretariats  Reporting to Executives/Management and performing secretarial duties.
• Provide inspirational and motivational leadership to the Secretariat and ensure all staff are supported and developed through objective setting, training, regular team meetings - Processing, typing, editing, and formatting reports and documents.
• Drawing up agreements and Reviewing legal documents(Contracts).
• Filing of CAC documents and ensuring that we comply with all Government regulations.
• Filing documents, as well as entering data and maintaining databases.
• Liaising with internal departments and communicating with the Executives.
• Directing internal and external calls, emails, and dispatch to designated executives and departments.
• Arranging and scheduling appointments and meetings.
• Monitoring office supplies and ordering replacements.
• Assisting with copying, scanning, dispatching, emailing, note-taking, and executive event planning.
• Preparing facilities and arranging refreshments for executives' meetings, if required.
• Observing the best business practices and etiquette.

Preferred Professional Qualification

• Professional Membership of Institute of Chartered Secretaries and Administrators (ICSAN).

The preferred Candidate must possess the following qualifications:

• Minimum of 10 years post-call in legal practice with good secretariat/ administrative experience, 5 years of which must be at a senior level supervising.
• Female Preferred for Gender Balance.
• Excellent communication skills, both verbally and in writing with experience in building relationships with a diverse group of stakeholders.
• Excellent interpersonal skills in dealing with Executives, and a wide range of individuals.
• Ability to deal appropriately with confidential or sensitive matters.
• Flexible, and comfortable in managing conflicting priorities and ambiguous contexts. Resilient and able to deal with conflict and the requirement to work under pressure.

Application Closing Date
9th June, 2022.

Method of Application
Interested and qualified candidates should send their Application Letter and CV to: [email protected] using the Job Title as the subject of the mail.

Note: Only qualified candidates would be considered.