Receptionist / Secretary at Belmark Prints & Brands

Belmark Prints & Brands is Nigeria’s preferred design, brand and print solutions provider that combines quality, speed, convenience, and affordability. Whatever your design, branding, and printing needs, we are your best choice. We‘ll print and deliver to any location of your choice. We offer you the flexibility of handling your demands either physically from our cozy offices or virtually from our online shop without you leaving the comfort of your home or office.

We are recruiting to fill the position below:

Job Title: Receptionist / Secretary

Location: Utako, Abuja (FCT)
Employment Type: Full-time

Job Summary

• The job holder would perform a variety of basic secretarial duties for the firm, with a principal focus on key office reception functions, as well as basic and specialized office support tasks.

Responsibilities

• Providing general secretarial assistance to the Office as well as the field Staff.
• Receiving visitors, responding to routine requests for information, receiving and screening all correspondences and distributing them to various offices.
• Receive and document walk in customers’ orders.
• Coordinating and monitoring multiple and diverse work processes and activities to ensure that management decisions are properly carried out.
• Being accountable for the smooth operation of the office work, support work and related systems within the Office by organizing and coordinating workflow.
• Contributing to the organization of the organization’s events and ceremonies;
• Supporting office administration activities including management of stationery and consumables stores and processing of travel booking.
• Answering calls, taking messages and handling correspondence
• Maintaining diaries and arranging appointments
• Typing, preparing and collating reports.
• Proper filing of documents.
• Organizing and servicing meetings(Producing agendas and taking minutes)
• Managing databases
• Implementing new procedures and administrative systems
• Liaising with organizations and clients
• Coordinating mail – shots and similar publicity tasks.
• Performing any other duties reasonably requested by the Resident Representative and other Staff in the Field Office.

Required Minimum Qualifications

• At least an OND or / Diploma in professional Secretarial and Office Management, Public Relations, Business Administration or other related fields.

Other Requirements:

• Minimum of two (2) years post qualification experience as a secretary/ receptionist
• Thorough knowledge and use of all relevant computer software and the ability to help organize data and information retrieval systems.
• Good filling and organizational skills;
• Good interpersonal and verbal communication skills.
• Proven ability to work effectively in a team-oriented, multi-cultural environment and to function effectively as a member of various groups.
• Strong written and verbal communication skills in English language and report writing
• Problem identification and solution skills (including core, conceptual, and analytical thinking).
• Strong commitment and proven record of professional and client service excellence.
• Analytical and enquiring mind with the ability to interpret key data.
• Ability to manage multiple priorities.
• Great team player.

Application Closing Date
3rd June, 2022 (4:00PM).