School Secretary at GEM Peculiar School

GEM Peculiar School was established on the 19th of August 2005. It was a dream come true with the aim and common Interest “To educate the total Child”. The desire to establish the school was born out of passion to create an opportunity for the educational needs. We aim at ensuring our students are well equipped with the right academic skills which would empower them to thrive academically and socially.

We are recruiting to fill the position below:

Job Title: School Secretary

Location: Lagos

Essential Duties and Responsibilities

• Answer telephone and addresses caller questions and concerns.
• Transfers calls to proper individual and/or department as needed.
• Keeps student report cards, school brochures, and other necessary forms.
• Welcomes visitors to the school and provides directions around the building as needed.
• Types up and contributes to school bulletin or newsletter.
• Assists in designing and drawing up promotional and informational materials for parents.
• Provides students with tardy slips.
• Maintains records of student absences.
• Accepts and processes tuition and school payments from parents.
• Makes bank deposits.
• Sorts and distributes mail delivered to school office.
• Contacts parents in the event of student illness or behavioral issues.
• Maintains student records and files.
• Uses computer database or filing system to update records as necessary.
• Manages and updates school calendar.
• Provides administrative support to principal or other upper level administrator as needed.
• Takes dictation and transcribes documents.
• Attends office meetings and takes minutes.

Required Knowledge, Skills and Abilities

• Demonstrates strong interpersonal skills.
• Maintains professional and friendly demeanor.
• Possesses excellent organizational skills.
• Is capable of managing time efficiently.
• Demonstrate ability to multi-task effectively.
• Works well with a variety of students, administrators, and parents.
• Exhibits ability to remain polite and calm when dealing with troublesome students or frustrated parents.
• Possesses basic computer skills and knowledge of word processing programs (Excel, Word, PowerPoint)
• Is familiar with budget and publishing software such as Quicken and Adobe.
• Demonstrates ability to think creatively.
• Demonstrates strong writing and editing abilities.
• Possesses excellent telephone etiquette.
• Communicates clearly and effectively.
• Is capable of handling confidential student records in a responsible fashion.
• Demonstrates familiarity with basic office equipment such as phones, computer, printers and scanners.

Application Closing Date
31st January, 2023.