Chief Operating Officer (COO) at the Life Foundation

The Life Foundation, a subsidiary of Delyork International, is an NGO created to alleviate the sufferings to underserved communities in Lagos State through the provision of needed supplies and capital projects.

We are recruiting an experienced, proactive and well-organised individual to fill the position below:

Job Title: Chief Operating Officer (COO)

Location: Lekki, Lagos
Employment Type: Full-time

Description

• We are recruiting a COO to spearhead the administrative department of the foundation
• The COO will be responsible for the management of facilities, utilities and office contracts, procurement processes, general administration, ensuring the effective provision of support services and compliance with The Life Foundation’s and donor’s regulations and effective maintenance and management of its assets (including third-party contractors and support staff).

Major Responsibilities
Facilities and Asset Management:

• Lead and manage the entire scope of facilities management tasks for The Life Foundation
• Responsible for all headquarters’ leases and contracts with suppliers (offices, utilities, security and cleaning/maintenance contracts etc.)
• Front of house office presence including meeting visitors and post handling.
• Establish and maintain a central asset register for The Life Foundation and ensure full implementation of and compliance with all asset management regulations.
• Responsible for health and safety compliance.

Legal and Compliance:

• Ensure all necessary legal and regulatory documents are filed in a timely manner on behalf of The Life Foundation.
• Monitor supplier performance and advise The Life Foundation’s Director of Operations of any deviation from agreed Service Level Agreements;
• Create and maintain a register of professional advisors, donors and partners.

Procurement and Logistics:

• Responsible for procurement, preferred supplier list and service level agreements with office supplies, office machinery (eg photocopier), courier services, cleaning, etc. for The Life Foundation.
• Ensure compliance with all procurement and logistics regulations applicable for The Life Foundation and its donors.
• Manage and maintain contractual agreements and relationships with vendors/contractors and all service providers.
• Coordinate business travel visits (flights, visa, accommodation) for The Life Foundation staff and visiting field staff.

Human Resources:

• Address employee queries about office management issues
• Assist the HR department with employee on-boarding, induction and orientation.

Others:

• Assist in the execution of projects and programs whist developing effective fundraising strategies.

Mandatory Requirements

• Bachelor’s Degree in a relevant field from a recognized academic institution or equivalent experience
• At least 3 years of Office Management experience in an international or local NGO
• Highly self-motivated, a problem solver, solution focused with the ability to manage multiple priorities and work to set deadlines.
• Proficient use of MS Office and experience with database management.

Desirable Characteristics:

• Previous experience with or knowledge of NGO start-up, fundrasing and project execution
• Previous experience working with an international organisation.

Application Closing Date
13th April, 2023.

Method of Application
Interested and qualified candidates should send their Resume to: [email protected] and CC: [email protected] using the Job Title as the subject of the mail.

Note: Relevant experiences and suitability must be clearly stated in the body of the mail.