Executive Assistant (Female) at Owens and Xley Consults

Owens and Xley is a Small Business Advisory and Consulting Company in Lagos, Nigeria. Our services include of Small Business Startup and Set up, Business Plan preparation, Business Process Design and Business Strategy Formulation. We know the role good planning plays in any business and its associated costs; and the initial capital challenges faced by a small business which is why we have developed solutions which ensure that small business owners have access to technical skills but at a fraction of the cost.

We are recruiting to fill the position below:

Job Title: Executive Assistant (Female)

Location: Mushin, Lagos
Employment Type: Full-time

Job Responsibilities

• Work with the MD to manage the Executive calendar effectively
• Work closely with the MD to keep her informed of upcoming commitments and responsibilities, following up appropriately
• Keep the MD updated on emerging issues that may affect the MD agenda
• Draft documents prepared under the direction of the MD including letters, reports, presentations, etc.
• Identify issues of confidentiality, follow procedures and policies to ensure privacy and confidentiality
• Prepare agendas for meetings in a timely manner
• Record minutes accurately and distribute within the agreed timeframes
• Ensure the timely booking of flights and hotel arrangements as directed
• Undertake and assist in the completion of special projects as directed
• Liaise with internal and external parties in a professional manner that demonstrates the vision, mission, culture, and values of the company
• Provide a bridge for smooth communication between the MD office and other internal departments whilst maintaining credibility, trust and support with senior management, and other members of staff
• Perform all other duties as assigned.

Qualifications

• Candidates should possess a B.Sc / HND in Business Administration, Mass Communication or related field
• 2-3 years of experience as an executive assistant or similar role.

Other Requirements:

• Google Suite proficiency
• Familiarity with office productivity tools and applications (e.g. e-calendars and copy machines)
• Excellent MS Office knowledge
• Diplomatic and tactful. Soft Skills
• Ability to organize a daily workload by priorities.
• Ability to take initiative, give instructions, and be accountable for results
• Must be able to meet deadlines in a fast-paced quickly changing environment
• A proactive approach to problem-solving with strong decision-making skills
• Professional level verbal and written communications skills.

Salary
N100,000 - N120,000 / Month.

Application Closing Date
17th May, 2023.