Purchasing Officer at Medecins Sans Frontieres (MSF) - France

Medecins Sans Frontieres (MSF) is an independent international medical humanitarian organisation that delivers emergency aid in more than 60 countries to people affected by armed conflict, epidemics, natural or man-made disasters or exclusion from healthcare.

We are recruiting to fill the position below:

Job Title: Purchasing Officer

Location: Maiduguri, Borno
Contract: 208 working hours per month and roster flexibility required

Main Purpose

• Performing the day to day purchasing activities in a particular supply office (coordination or project level) according to MSF protocols and standards in order to ensure an optimal running of the mission/ project

Job Description

• Performing on a day to day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities: 
• Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available
• At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed
• Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval
• Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made
• Assisting  in reception control process with the storekeeper
• Performing delegated tasks according to his / her activity and as specified in his/her job description
• Follow up suppliers to ensure that items are delivered at the right time and at the right place.
• Archiving supply document according MSF procedures.

Requirements
Education:

• Essential, Bachelor’s Degree in Business Administration, Commerce related Studies desirable

Experience:

• At least 2 years experience in supply chain related jobs. Desirable in MSF or other NGOs

Languages:

• English, Hausa

Knowledge:

• knowledge of unifield is an added advantage

Competencies:

• Results and Quality Orientation L1
• Teamwork and Cooperation L1
• BehaviouralFlexibility L1
• Commitment to MSF Principles L1 
• Stress Management L2

Remuneration
Monthly Gross salary according to MSFF salary scale,plus 13th month allowance equivalent to 1 month of gross salary.

Application Closing Date
23rd May, 2023.