Secretary at Kingstar Institute of Management Science and Technology

Kingstar Institute of Management Science and Technology is a complete ICT, Telecom, and educational consultancy services firm.

We are recruiting to fill the position below:

Job Title: Secretary

Location: Porto Novo, Benin Republic
Employment Type: Full-time

Job Brief

• A Secretary, or Administrative Assistant, is responsible for facilitating communications within an office and fielding interactions with the public.
• Their duties include answering and redirecting phone calls, scheduling meetings and providing personalized support for other employees in their office.

Duties

• Answering calls, taking messages, and handling correspondence
• Maintaining diaries and arranging appointments
• Typing, preparing, and collating reports
• Filing
• Organizing and servicing meetings (producing agendas and taing minutes)
• Managing databases
• Prioritizing workloads
• Implementing new procedures and administrative systems
• Liaising with relevant organizations and clients
• Coordinating mail shots and similar publicity tasks
• Logging or processing bills or expenses
• Acting as a receptionist and/or meeting and greeting clients
• If more senior, recruiting, training, and supervising junior staff.

Requirements

• Interested candidates should possess an OND, HND, or B.Sc Degree with 2-5 years experience.
• Good communication, customer service and relationship-building skills
• Team working skills
• Organization and time management skills
• Attention to detail
• Negotiation skills
• Assertiveness
• Flexibility
• Tact, discretion and diplomacy
• The ability to be proactive and use your initiative: to see what needs doing and to do it
• The ability to use standard software packages (eg Microsoft Office) and to learn bespoke packages if required.

Salary
N30,000 - N50,000 / Month.

Application Closing Date
4th July, 2023.