Administration Officer at Elmot International School

Elmot International School is renowned for its commitment to academic excellence, innovative teaching practices, and diverse curriculum designed to meet the needs of our pupils and students. We strive to empower our learners with the knowledge, skills, and values necessary to succeed in an ever-changing world.

We are recruiting to fill the position below:

Job Title: School Administration Officer

Location: Abuja (FCT)
Employment Type: Full-time

Main Duties and Responsibilities

• Oversee day-to-day general office operations and ensure smooth running.
• Manage student records, database system, filing, and documentation processes.
• Coordinate the schedule of classes, exams, events, and room bookings.
• Maintain staff records, covered arrangements, and assist with hiring.
• Handle reception duties, arrange meetings, and screen incoming calls.
• Liaise with parents, and external vendors and prioritize principal's inquiries.
• Issue letters, notices, and circulars and undertake other secretarial duties.
• Supervise support staff including assistants, clerks, and receptionists.
• Keep facilities, inventory, and maintenance records in good order.

Requirements

• Secretarial Diploma / Certificate or relevant work experience
• 3+ years experience in an administrative/office management role
• Proficiency in MS Office suite applications
• Strong organizational, communication, and problem-solving skills
• Ability to multitask, prioritize and work well under pressure
• Attention to detail with accuracy in record keeping
• Familiarity with student database/ERP systems preferred

Expectations:

• Proactively manage information flow and schedules
• Maintain confidentiality and discretion in handling sensitive issues
• Anticipate needs and develop efficient processes and procedures
• Meet deadlines and complete tasks without direct supervision
• Communicate respectfully and provide excellent customer service
• Participate in training for self and provide coaching to assistants
• Ensure office and common areas are maintained neatly at all times.

Application Closing Date
29th August, 2023.