Personal Assistant to MD at Ascentech Services Limited

Ascentech Services Limited is a full-fledged Human Resource Solution Provider incorporated in 2013 with its Head Office in Lagos, Nigeria. We are committed to forging long-term partnerships with our clients by creating and delivering robust and flexible services that address the changing needs of their business.

We are recruiting to fill the position below:

Job Title: Personal Assistant to MD

Location: Mainland, Lagos
Employment Type: Full-time

Job Responsibilities

• Manage emails, information, and other communications; answer where possible – highlight and priorities those that need MD attention
• Plan and maintain MD’s calendar and recurring tasks, arrange appointments, organize and set agendas and action points for all his meetings
• Act as ‘follow-up Manager’ across the Board and Senior Leadership Team to ensure that a wide range of agreed actions are being executed
• Type up notes, emails, presentations and reports; circulate and file information effectively
• Book transport and accommodation as and when required
• Attend Senior Leadership Team meetings, off-site quarterly days and other strategic meetings to take notes and action points
• Manage ISO, H&S and FSC systems including annual audits and accreditations
• Maintain RPMs, administrative systems, database and server protocols.
• Collaborate effectively with all staff, clients, and suppliers
• Provide good relationship management with the client
• Deliver timely and outstanding client satisfaction

Requirements

• HND / BSc in Human Resource / Business Administration / Office Management or other Administrative related field
• 4-5 yearsexperience working as an EA/PA for C-Level or upper management/top executives, working with an expatriate is an added advantage
• Exceptional organisational skills of self and others and ability to work without supervision
• Maintain 100% confidentiality, demonstrate diplomacy and tactfulness
• Use polished communication skills both verbal and non-verbal to influence and persuade
• Focus on business priorities and all functions to ensure client and other stakeholder satisfaction
• Ability to remain calm under pressure and manage conflicting priorities
• Strong Microsoft Skills for common apps
• Ability to take and record accurate notes/minutes in complex meetings
• Accountable and committed to the task in hand
• Excellent communication and interpersonal skills at all levels
• An ability to manage time and workload efficiently.

Salary
N300,000 - N400,000 monthly.

Application Closing Date
15th September, 2023.